12-10-202 list the programs available in
Ms office and write why each
program is used
Answers
Microsoft Office (or simply Office) is a family of server software, and services developed
by Microsoft. It was first announced by Bill Gates on August 1, 1988, in Las Vegas. The first
version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Over
the years, Office applications have grown substantially closer with shared features such as a
common spell checker, data integration etc. Office is produced in several versions targeted
towards different end-users and computing environments. The original, and most widely used
version, is the desktop version, available for PCs running the Windows, Linux and Mac
OS operating systems. Office Online is a version of the software that runs within a web browser,
while Microsoft also maintains Office apps for Android and iOS.
Microsoft Office is a suite of desktop productivity applications that is designed specifically to be
used for office or business use. It is a proprietary product of Microsoft Corporation and was first
released in 1990. Microsoft Office is available in 35 different languages and is supported by
Windows, Mac and most Linux variants. It mainly consists of Word, Excel, PowerPoint, Access,
OneNote, Outlook and Publisher applications.
Microsoft Office was primarily created to automate the manual office work with a collection of
purpose-built applications.
Each of the applications in Microsoft Office serves as specific knowledge or office domain such
as:
1. Microsoft Word: Helps users in creating text documents.
2. Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
3. Microsoft PowerPoint: Stand-alone application for creating professional multimedia
presentations.
4. Microsoft Access: Database management application.
5. Microsoft Publisher: Introductory application for creating and publishing marketing
materials.
6. Microsoft OneNote: Alternate to a paper notebook, it enables an user to neatly organize
their notes.
Besides desktop applications, Microsoft Office is available to use online or from cloud under
a lighter (Office Web Apps) and full (Office 365) version. As of 2016, Microsoft Office 2016
is the latest version, available in 4 different variants including Office Home Student 2016,
Office Home Business 2016 and Office Professional 2 and the online/cloud Office 365 Home
Premium.
Important Features of Ms-Word
Ms-Word not only supports word processing features but also DTP features. Some of the
important features of Ms-Word are listed below:
i) Using word you can create the document and edit them later, as and when required,
by adding more text, modifying the existing text, deleting/moving some part of it.
ii) Changing the size of the margins can reformat complete document or part of text.
iii) Font size and type of fonts can also be changed. Page numbers and Header and
Footer can be included.
iv) Spelling can be checked and correction can be made automatically in the entire
document. Word count and other statistics can be generated.
v) Text can be formatted in columnar style as we see in the newspaper. Text boxes can
be made.
vi) Tables can be made and included in the text.
vii) Word also allows the user to mix the graphical pictures with the text. Graphical
pictures can either be created in word itself or can be imported from outside like from
Clip Art Gallery.
viii) Word also has the facility of macros. Macros can be either attached to some
function/special keys or to a tool bar or to a menu.
ix) It also provides online help of any option.
Excel Features