2. Explain the advantages and disadvantages of office equipment.
Answers
Answer:
They help increasing the rate of output through work progress with the best effective and efficient methods. Reduce the overall construction costs especially for large contracts. Tasks which are too heavy or too delicate for human muscles to do can be done easily by a machine or equipment.
Answer:
Office machines and equipment can be used as labour saving devices. Not only do they save human labour but also have the same volume of work which can be done by a much lesser number of people and employees. The performance of the current employees will also become better when you use labour-saving machines.
Explanation:
Advantages of office equipment:
1. Makes life simple and easy!
The good thing about most office equipment is that it makes accommodation much simpler and important tasks that were time-consuming earlier, such as making copies or even archiving have become much easier.
Fast and improved technology has allowed people inside the office to manage their workflow, finish work on time, meet deadlines and boost efficiency. These emails, computers and copiers have definitely made life fun!
Most of the offices now use systems so that they can calculate the process and produce data that is required for their companies.
2. Reduces burden at work easily:
The best thing about office machines is that it will keep your workplace fresh and also helps to maintain the productivity of the business of the employees from burning out.
By using proper and good equipment, you will be able to reduce the workload of your employees easily.
It will also reduce the need for employees to do any monotonous or manual tasks and also allow you to focus on them as well as their jobs.
This could turn in much lesser errors from the workplace and will improve the quality of the employees.
3. Cost savings:
Modern office equipment also helps in reducing the workforce size in any business. Most officers in the past have relied on several employees for filing, categorizing, making copies of data and processing them.
Office technology today has alleviated the requirement to get a bigger workforce nowadays. Instead of that, most offices will leave all of their equipment and even rely on it entirely for the basic requirements of the business.
Therefore it reduces all expenses even more. Businesses of all kinds may boost profits and keeps the workforce costs low.
4. More availability:
Modern equipment at the office has helped businesses of all kinds in the past couple of years and continues to do so in many ways.
It also suits the needs of the workers and helps in creating an idyllic office environment. It has all basic items, gives you several options to choose from and is more efficient and manageable in that way.
Not just that, modern equipment are needed to keep your office sophisticated
5. Machines used for dictation:
A dictation machine is something we all need at the office. It helps in recognizing software and is essential in your workplace.
Executives at your office who must draft letters, reports, memos are always the best when it comes to recording, copying and dictating it since speaking is quite fast as compared to writing.
In that way, you can finish work in a much faster manner and within time. This kind of equipment also depends on the kind of preferences dictators have the number of users and the way in which it has been used along with the budget.
A few types of equipment under this category could also include cassette tapes, phone systems, etc.
However, the audio file that has been recorded should be processed by other employees who transcribe this audio into other documents, prints and emails.
Disadvantages of office equipment:
1. Expensive machinery:
One of the worst points about having office machines is that the costs of machines are quite expensive.
They cost a lot of money nowadays and some don’t even come with enough guarantee. If you have just started a business, we would definitely recommend you to keep that for later.
2. Can break down any minute:
The second disadvantage of office equipment is that they can break down any minute. Now that is sad and could happen anytime.
You have to be careful before you buy any machine. See if they are giving you a decent warranty. It doesn’t take time for products to lose its charm these days.
3. Makes people lazy:Experts have suggested that office machines also tend to reduce productivity. People now don’t have to work hard anymore.
They can simply send messages through mail and fax. The work environment has become quite simple because of this.
4. Fewer jobs for people:
A sad part of office equipment is that there are fewer jobs for people in general. It is quite sad knowing that the work that could be given to someone is now being done by a machine.
Someone could have been employed and would be able to make money out of it but now they cant.
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