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Q.5.A. Letter Writing :
Al. You are Tina Rai, studying at Excellence School, P.T. Marg, Fort, Mumbai - 4000 001. Write a
letter to your mother giving details about the study tour that you went on.
Answers
Explanation:
Formal letters are an important part of Board Examinations and have been repeatedly asked to check students’ ability to comprehend and react on a given situation.
Formal letters have a variety of purposes. Formal letters are written:
– to ask for / give information.
– to apply for a job
– to make inquiries
– to register complaints about inadequate goods or services
– to place orders / send appropriate replies
– to apologize for behaviour
– to solicit new customers for your business
– to seek redressal of grievances
– to persuade others
– to make an appeal for help
– to send a recommendation
However, all of these letters have a common goal which is to get the results you want from someone you may or may not know personally.
Important points :
The formal letter is written in formal language. Try to avoid starting with ‘To’. Keep sentences short and to the point. Do not use contractions (I’ve, won’t etc).
End with a short sentence that anticipates the response of the addressee.
The tone in a formal letter is polite and impersonal.
Use passive voice wherever possible.
Be brief and to the point. Do not beat about the bush.
Be clear and specific; state the purpose clearly and concisely.
Be positive and polite even if you are writing a complaint. Remember on the receiving end of your letter is a human being !