Question

A fancy dress competition has been organised for the students of class 3. Draught out a

notice, in not more than 50 words, to the parents of the concerned children, giving the

necessary details.​

Answer 1

A notice is a written or printed news announcement or information. A notice may contain news/information about something that has happened or is likely to happen. It may be a formal announcement of public importance or an advance warning meant for compliance and information. A notice can be about a meeting, an event, an excursion/historical trip/a picnic, lost and found, change of name/address/uniform/timings/venue etc.

PURPOSE

Notices are effective means of disseminating information related to different issues or occasions. They reach to a large number of persons in a short time. Hence a notice is written in simple and formal language. It is clear, brief and to the point.

DISPLAY

(a) School/College Notice Boards.

(b) Newspapers/Magazines.

(c) Public Notice Boards.

MAIN CHARACTERISTICS

(a) Format : It includes the word ‘NOTICE’, date, heading, writer’s name and designation.

(b) Content : It must answer the questions What? When? Where? How? etc.

(c) Expression : It relates to the overall organisation and relevance of the content as well as grammatical accuracy and fluency.

A. NOTICES FOR SCHOOL/COLLEGE NOTICE BOARDS

Remember

(i) It must contain complete information.

(ii) The order of presentation should be clear.

(iii) State the purpose of notice clearly.

(iv) Content should include all necessary information, e.g. for a meeting the time, venue, date and agenda.

(v) Use impersonal language, i.e., third person. Avoid T and “You’.

(vi) Give the designation of the writer just below the signature.

(vii) The date of writing notice is generally put at the top.

(viii) Observe the word limit. If you exceed it, you will get a negative mark.

1. CULTURAL & ACADEMIC ACTIVITIES

(Dance, Drama, Music, Quiz, Debate, Lecture, Magazine, Science Fair/Exhibition etc.)

Solved Questions

Question 1:

Yon are the Secretary of the English Literary Association of Tagore Memorial School, Patna. Write out a notice for notice-board, inviting names of those who would like to participate in the proposed inter-house debate, oratorio! and elocution contest.

Answer:

English Literary Association

TAGORE MEMORIAL SCHOOL, PATNA

5 Aug. 20XX

NOTICE

INTER-HOUSE COMPETITIONS

The English Literary Association invites participants in the following contests to be held in the school auditorium :

(a) Debate competition : 20 Aug. 20XX at 11.00 a.m.

(b) Oratorial skills : 21 Aug. 20XX at 11.00 a.m.

(c) Elocution contest : 21 Aug. 20XX at 2.00 p.m.

Each house can send a team of two students per item.

Last date for submission of names : 10th August, 20XX

Ravi Mohan

Secretary

ELA