Question

a principle of management states that the work should be divided into small tasks as it leads to specialisation and incresed output
name and explain the principle with one example
state two adverse effects if this principle is not followed

Answer 1

Answer:

The principle of ‘Division of Work’ means to divide a given activity or work into small pieces or parts so that each part is handled with great ease and efficiency.

This principle states that every work should be divided into the smallest possible part and each such part is to be performed by an individual person (laborer). Instead of assigning the whole work to an individual, it’s better to assign one task to one person. Before assigning the task to anyone it must be assured that he posses the required knowledge, skill, capability and will to perform the task effectively and efficiently. If the same task is performed by a person again and again he gains specialization in that task and can perform with greater ease and minimizes wastage of resources and time.

Fayol has emphasized on this issue because specialization and minimization of wastage is a key to success for each and every organization. He was of the view that every work should be divided into the smallest possible part and then is to be assigned to an individual to gain success and specialization. This principle also guarantees specialization, efficiency and maximum production with minimum time and least efforts.

Positive impacts of this principle:

Ø  Specialization,

Ø  Minimization of wastage,

Ø  Improved efficiency.

Consequences of violation of this principle:

Ø  Overburden on a single employee,

Ø  Conflicting situations,

Ø  Wastage of time and resources,

Ø  Chaos and confusion.

Explanation:

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Answer 2

The principle mentioned in this question is ‘Division of Work’.

• As the name suggests, division of work means dividing the work amongst an organization for better results and less burden.
• The given task or project is divided into smaller parts to the people by their expertise. In a such manner, no one is overloaded with the work, and the task is completed within time with great ease.
• The principle states that instead of assigning the whole task to one person it should rather be divided into the smallest part performed by each person.
• Through this principle, the main aim of Fayol was to focus on specialization and minimization.

Adverse Effects of Violation.

1.) OVERBURDENING OF WORK: If a work is assigned to a single person then he or she may fail to complete it may be due to a lack of time or knowledge of ALL aspects.

2.) WASTAGE OF RESOURCES: If the principle of division of labor is violated then there may be a person with all the work and on another hand, there might be an employee who has no work.

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