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Writing a Perfect Medical Leave Letter
Grace Carter
Grace Carter
Jun 29, 2018 · 4 min read
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Everyone gets sick and misses a day or two of work from time to time, and it’s important to let your employer know as soon as possible. When you find yourself in a situation in which you’ll need to take an extended medical absence from work then it is time to submit a medical leave letter to inform your employer about your situation.
Talking With Your Supervisor
It’s best to give your supervisor a heads up before formally submitting your medical leave letter. Let your boss know you would like to talk, so you can discuss your leave in private. Your supervisor and human resources department can help you with the process, as every company has their own medical leave policy. Of course this is all contingent on you knowing in advance that you will be taking a medical leave, which you may not. In case of a sudden illness or medical situation, make it a priority to call and let your boss know you will not be in. Then you can begin your formal medical leave letter. Whether it’s required or not, putting your request in writing is a good way to protect yourself, by creating a record of what transpired.
Writing Your Letter
Follow the business letter format. Briefly explain your medical situation, mention that you are providing documentation from your physician, and how long you will be away from work if you know how long it will be. It’s not necessary for you to go into the details of your condition and symptoms. “Write your letter as professionally as you would any business correspondence. Discuss how you plan to work from home, delegate assignments to colleagues, or catch up on your projects once you return,” advises Rachel Gallagher, writer at Paper Fellows. Write clearly and concisely. Don’t forget to thank your supervisor for their attention to this matter. Since you’re most likely submitting this letter in email form, write in the subject line your name and your reason for emailing.
Use Online Tools to Help Write the Perfect Medical Leave Letter
Writing isn’t easy for everyone, so don’t be afraid to get some help from the experts. Here are some good resources to get you started:
1) Via Writing and State of Writing — Check out these grammar guides for help making sure your letter copy is grammatically correct. Don’t take any chances, get some help from the professionals.
2) Boomessays and UKWritings — These are online proofreading tools, suggested by Revieweal, you can use to ensure your letter is polished and free of errors.
3) My Writing Way and Let’s Go and Learn — These are helpful writing resources you can use to improve the quality of your medical leave letter. Even good writers can benefit from a little extra help from time to time.
4) Essayroo and Academized — These are editing tools, recommended in Essayroo review, you can use to check over your letter for mistakes and typos.
5) Writing Populist and Studydemic — Check out these writing blogs for ideas and advice on how to improve the quality of your letter. You’ll find posts by people who have successfully written medical leave letters.
Sample Letter
Dear Ms. Smith,
I am writing to inform you that I will be taking a sick leave because of a serious infection in my throat. I will be absent from work until October 14.
I have attached a note from my doctor to confirm that it is necessary for my health and the health of my coworkers for me to take a medical leave. I apologize for any inconvenience caused by my absence.
I do believe I will be able to complete some work and check my email from home when possible. When I return I will do my best to catch up on the projects begun before my illness.
Please let me know if you need further documentation from my doctor. I will inform you if it becomes necessary for me to take extra time away from the office. Feel free to contact me if you have any questions or need clarification.
Best Regards,
Thomas Jones