Question

Assume that you are the CR of your class. A teacher gives away lecture notes to you at the end of every lecture. Your job is to get them photocopied and distribute them to your classmates. The photocopier at your campus, however, is away on holidays for a personal matter. Your task now is to write a formal, analytical report to your Head of the Department. Start by asserting the importance of those lecture notes, moving on to the problems and then coming up with a solution. Your report should focus on: a) Background information on the lecture notes; b) Problems you are facing while getting the notes photocopied from outside campus; c) Probable causes of the problems you identified, and d) Suggestions for improvement.

Answer 1

25.10.2017

Dave,
Class X C,
Gitanjali Devashray School,
Secunderabad.

Ms. Anitha,
Class X C,
Gitanjali Devashray School,
Secunderabad.

Dear Ms. Anitha,

I would like to present to you an analytical report of the issues being caused due to the absence of the photocopier. I have been allotted the job of photocopying the lecture notes after every class and to distribute to the students. However, the person in charge of the photocopying machine is not available most of the time. It becomes difficult to go to a public shop and get the photocopies done after school hours.Most of the students leave by school transportation which cannot wait for a long time after school hours till the notes are distributed. The lecture notes are important as we have sudden tests all the time and we need to be well-prepared for it.

I request you to please talk to the management about this issue and provide another in charge in the absence of the main person to operate the photocopier. Also, it would be nice if there is a manual provided in case the students need to use the machine by themselves.

Look forward to a positive reply.

Thanking you,
Dave,
Class XC, Class Representative.