Create a web page of a mall giving details of stores on each floor.
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Formal email format: What to include in your email
Writing a business email is far easier when you know how to structure it. Here are the key components your message should contain.
1. Subject line
This is the crucial part of your email which defines if a person actually opens it. A good subject line informs a recipient what the email is about and why they should read it. Try to make your subject line clear, specific, and to the point. For example:
Marketing Budget Q4: Please review till August, 31
Meet the new VP of Engineering
Spark for Android: First impressions from our users
Requesting a vacation for Aug, 10-20
2. Email greeting
How to start a formal email? At the beginning of your email, greet a person by name. Depending on the level of formality, your salutations may vary from a simple “Hi” to an official “Dear Mr./Ms./Dr./Professor…” For the most formal occasions, use a colon instead of a comma after the salutation. For example, “Dear Ms. Smith:”
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Always do your best to find out the recipient’s name to address them in your email. If your research wasn’t successful, use a generic salutation like “Greetings.”
If you need more help with picking a proper salutation, check the best email greetings and the ones to avoid.
3. Email body
Always devote one email to one topic. For example, you may need your colleague to review your quarterly report and discuss the hiring strategy for your department. This is too much information for a single email! It’s better to send two separate messages on each subject, making it easy for a person to answer. This way, you’re more likely to get a fast reply.
Explain what you’re writing about. If you’re emailing a stranger, briefly introduce yourself and then go straight to the point. State the purpose of your email clearly so a person can understand why you’re emailing them and how they can help. For example:
Value the reader’s time. Provide a recipient with any additional information they need to reply. At the same time, try to keep your email short and simple and don’t overload it with extra details. Remember that email isn’t the best place for a lengthy discussion.
Make your email easy to read. Break your message into paragraphs and take advantage of headings and lists. Where it’s appropriate, emphasize the key information with bold or italics, just don’t overdo it. Your goal is to make your email as structured and easy to skim as possible.
4. Formal email closing
The formal email closing tells a recipient what’s next. If you want them to do something, include a clear and specific call to action. If you’re just wrapping up the discussion you’ve previously had, end your email on a friendly note to show a reader you’re willing to keep in touch with them.
Here’s how to end a formal email:
Please let me know by Friday, August 15th if you’d like to speak at the conference.
It would be great to jump into a quick call tomorrow to discuss our collaboration.