Define two ways to create a new document in digital documentation.
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digital document or electronic document is the process of coverting the manual document into a digital document.
There are number of ways to create different type of digital documents using diffrent types of available today.
You can create a new document or edit and existing one using word perocessing softwares and text editors
Creating a new document
Three types of documents are available:
New document, to create a document including text, links, formulae, etc.
New formula, to create a single mathematical formula
New style sheet, to create a CSS style sheet
list of word processing softwares
Adobe InCopy.
Corel WordPerfect (up to v. 9.0)
Hangul.
Ichitaro.
Kingsoft Writer.
Microsoft Word.
Scrivener.
StarOffice Writer.
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When we refer to a paper document, a papyrus document, or a microfilmed document, the meaning is clear. However, the idea of a "digital document" is more difficult. We can recognize e-mail and a technical report generated by a wordprocessor as digital documents, but beyond these simple examples the concept of a "document" becomes less clear. Is a software program a document? It has lines of language-like text. Is an operating system a document? One can enumerate different types of digital documents and this is necessary because of the need to specify standards in order to achieve efficiency and interoperability. But if one seeks completeness, the process becomes arbitrary and intellectually unsatisfying because it is not clear where the frontier between documents and non-documents should be.
A paper document is distinguished, in part, by the fact that it is on paper. But that aspect, the technological medium, is less helpful with digital documents. An e-mail message and a technical report exist physically in a digital environment as a string of bits, but so does everything else in a physical environment. "Multimedia," which used to denote multiple, physically-different media, is now of renewed interest, because, ironically, the multiple media can be reduced to the mono-medium of electronically stored bits.
For practical purposes, people develop pragmatic definitions, such as "anything that can be given a file name and stored on electronic media" or "a collection of data plus properties of that data that a user chooses to refer to as a logical unit." And, as so often in discussions of information, one finds definitions of "document" that focus on one aspect and are often highly metaphorical, such as "`captured' knowledge," "data in context," and "an organized view of information."
Digital systems have been concerned primarily with text and text-like records (e.g. names, numbers, and alphanumeric codes), but the present interest in icons and graphics reminds us that we may need to deal with any phenomena that someone may wish to observe: events, processes, images, and objects as well as texts [BUC 91].
2. From document to "documentation"
Digital documents are relatively new, but discussion of the broader question "What is a document?" is not new. In the late 19th century there was increasing concern with the rapid increase in the number of publications, especially of scientific and technical literature and of social "facts." Continued effectiveness in the creation, dissemination, utilization of recorded knowledge was seen as a needing new techniques for managing the rising flood of documents.
The "managing" that was needed had several aspects. Efficient and reliable techniques were needed for collecting, preserving, organizing (arranging), representing (describing), selecting (retrieving), reproducing (copying), and disseminating documents. The traditional term for this activity was "bibliography". However, "bibliography" was not entirely satisfactory. It was felt that something more than traditional "bibliography" was needed, e.g. techniques for reproducing documents and "bibliography" also had other well-established meanings in related to traditional techniques of book-production.
Early in the 20th century the word "documentation" was increasingly adopted in Europe instead of "bibliography" to denote the set of techniques needed to manage this explosion of documents. From about 1920 "documentation" (and related words in English, French and German) was increasingly accepted as a general term to encompass bibliography, scholarly information services, records management, and archival work. After about 1950 more elaborate terminology, such as "information science", "information storage and retrieval", and "information management", increasing replaced the word "documentation".
3. From documentation back to "document"
The problems created by the increase in printed documents did lead to the development of techniques developed to manage significant (or potentially significant) documents, meaning, in practice, printed texts. But there was (and is) no theoretical reason why documentation should be limited to texts, let alone printed texts. There are many other kinds of signifying objects in addition to printed texts. And if documentation can deal with texts that are not printed, could it not also deal with documents that are not texts at all? How extensively could documentation be applied? Stated differently, if the term "document" were used in a specialized meaning as the technical term to denote the objects to which the techniques of documentation could be applied, how far could the scope of documentation be extended. What could (or could not) be a document? However, the question was not often formulated in these terms.
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