Question

describe few rules for writing an email

Answer 1

1. Include a clear, direct subject line.

2. Use a professional email address.

3. Think twice before hitting 'reply all.'

4. Include a signature block.

5. Use professional salutations.

6. Use exclamation points sparingly.

7. Be cautious with humor.

8. Know that people from different cultures speak and write differently.

A good rule to keep in mind, Pachter says, is that high-context cultures (Japanese, Arab, or Chinese) want to get to know you before doing business with you. Therefore, it may be common for business associates from these countries to be more personal in their writings. On the other hand, people from low-context cultures (German, American, or Scandinavian) prefer to get to the point very quickly.

9. Reply to your emails--even if the email wasn't intended for you.

10. Proofread every message.

"One supervisor intended to write 'Sorry for the inconvenience,'" Pachter says. "But he relied on his spell-check and ended up writing 'Sorry for the incontinence.'"

11. Add the email address last.

12. Double-check that you've selected the correct recipient.

13. Keep your fonts classic.

14. Keep tabs on your tone.

15. Nothing is confidential--so write accordingly.