Difference between job description and job specification
Answers
Answer:
JOB DESCRIPTION
Job Description is considered as an immediate product of the Job Analysis process. The data which is obtained from the Job Analysis acts as a base for forming the Job Description. Job Description is a statement in which the duties and responsibilities of a specific job are determined. The main aim of the Job Description statement is to differentiate a job from the other jobs in the same organization.
Edwin B Flippo defined Job Description as, ” The first and immediate product of job analysis is Job Description. As the title indicates, this document is basically descriptive in nature and constitutes a record of existing and pertinent job facts”.
From the above definition, we can understand that the document of Job Description is a descriptive statement which represents the functions, facts, duties and responsibilities related to a specific job.
CONTENTS OF JOB DESCRIPTION
The statement of Job Descriptions contains various items as follows:
⦿ Title of the Job
⦿ Location of the Job
⦿ Job summary
⦿ Duties and responsibilities associated with Job.
⦿ Machines, tools, and equipment used in performing the job
⦿ Nature of Supervision
⦿ Working conditions of the Job
⦿ Hazards associated with Job
JOB SPECIFICATION
Job Specification is also one of the important products of the Job Analysis. Job Specification is a statement which is translated from the job description into terms of human qualifications which are required for performing a specific job.
Job Specification is a statement which defines the human qualities required for the proper performance of the job. It tells us about the educational qualifications, experience, personality traits, etc of an individual to perform the job effectively.
Edwin B Flippo defined Job Specification as, ” A Job Specification is a statement of minimum acceptable human qualities necessary to perform a job properly”.
From the above definition, we can understand that Job Specification document states about the minimum required qualities of the individual to perform the job duties and responsibilities effectively.
CONTENTS OF A JOB SPECIFICATION
The statement of Job Specification contains various traits as follows:
⦿ Physical characteristics of an individual
⦿ Mental specifications of an individual
⦿ Personal traits of an individual
⦿ Behavioral aspects of an individual
⦿ Emotional and social abilities of an individual
Answer:
Job Description is a document which states an overview of the duties, responsibilities, functions of a specific job in an organization. Job Specification is a statement of the qualifications, personality traits, skills, etc required by an individual to perform the job.
Explanation:
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