Draft a Notice for your school e-bulletin-board regarding an online Talk show by an eminent physician from WHO on the correct use of masks and other hygienic measures by children during the current pandemic situation. He /She would also be answering queries by the students. As there would be a limited number of seats, the students would have to register within a stipulated time frame.
Answers
Answer:
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NOTICE WRITING
A notice is a formal means of communication. The purpose of a notice is to announce
or display information to a specific group of people. Notices are generally meant to
be pinned up on specific display boards whether in schools or in public places. Notices
issued by the government appear in newspapers.
Format:
A notice should be written in the following format:
• the name of the organisation issuing the notice
• the title ‘NOTICE’
• a heading to introduce the subject of the notice
• the date
• the body of the notice
• the writer’s signature, name (in block letters) and designation
Name of organisation/office issuing the notice
Date Notice
Heading
Body of letter
Signature
Name
Designation
Points to remember:
• A well-written notice must inform the readers about the 5 Ws:
— What is going to happen, (that is, the event)
— Where it will take place
— When it will take place (that is, the date and time)
— Who can apply or is eligible for it
— Whom to contact or apply to (that is, the issuing authority)
• Only the most important points should be written.
• A.O.D. – that is, any other detail given in the question.
• One is free to add any relevant information not included in the question.
• The sentences should be short and grammatically accurate.• They should be in the passive voice as far as possible.
• The notice should be presented within a box.
• The word limit for a notice is 40–50 words (only the words in the body of
the notice are counted).
• Information given in a notice must be clear and should not cause any
misunderstanding or confusion.
• A notice must be catchy and appealing – it should attract the reader’s
attention at once.
• Increase the visual appeal of your notice by using bold letters, catchy slogans,
striking words and phrases, etc.
• Standard abbreviations are allowed.
Marking scheme
The name of the organisation, ‘NOTICE’, the heading and the date — 2 marks
The name and designation of the person writing — ½ mark
Placing the notice within a box — ½ mark
Content and language — 2 marks
Adherence to the word limit is important:
• If the candidate exceeds the word limit by 2 or 3 words, ½ mark is deducted.
• If he/she exceeds the word limit by 4 or more words, 1 mark is deducted.
Value points in a notice
Meeting
Date:
Time:
Venue:
Agenda:
Purpose:
Who to attend:
Contact Address:
Specific Instructions:Lost and Found
Article lost/found:
Date:
Time:
Place:
Identification marks:
Contents:
Whom to contact:
When and where:
Events
Name:
Date:
Occasion:
Time:
Venue:
Eligibility:
Contact address:
Specific information:
Tours / Camps / Exhibitions
Name and nature:
Occasion:
Venue:
Date:
Objective-information, invitation, appeal:
Entry fee:
Time duration:
Contact address:
Specific instructions – dos and don’ts:
Sample notices:
1. The Residents’ Welfare Association, Green Park is organising a ‘Holi Fiesta’
in the locality. As the president of the association, draft a notice in not
more than 50 words informing the residents about the same. Give other
essential details too.Residents’ Welfare Association
Notice
10 Jan 2007
Holi Fiesta
The Residents’ Welfare Association is organising a Holi bash in the colony
as per the following details:
Date : 17 February 2007
Time : 9 am to 5 pm
Venue : Green Park Club
The residents are requested to come along with their families and friends
and add colour to the rejoicings.
Ravi
Ravi Kumar
President, RWA
2. On the occasion of National Science and Technology Day, the school has
decided to organise a Science Fair. Vikram, the secretary of the Science
Society, wants to call a meeting of the office bearers of the society to
discuss the arrangements for the fair. Write a notice is not more than 50
words.
Delhi Public School, New Delhi
Notice
13 April 2007
Meeting of Science Society
On the occasion of National Science and Technology Day, the school has
decided to organise a fair. All office bearers are requested to attend a meeting
in the School Library on 16 April 2005 at 10 am to discuss the arrangements
for the fair.
Vikram
Vikram Singh
(Secretary, Science Society)
3. Ram Lakhani is the Head Boy of Bhavan Vidyalaya, Chandigarh. He and
some other students of the school are touched by the plight of the poor.