e mail writing about school
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Email Writing Format in English | Samples for Students and Employees
May 14, 2020 by Prasanna
Email Writing Format: An email is a method of creating, transmitting, collecting and receiving information over the electronic communication system. Here we will discuss, how to write a formal and informal email. The way for formal email has been explained in detail here. The learners can understand how to write a formal email in this article.
What is Email?
Email stands for electronic mail. It is the most preferred means of communication because it is cheaper and faster. It is used in formal, semi-formal as well as an informal way of expression or writing. There are two ways to write the email:
Formally
Informally
Tips for Writing Email Letter Format
Stay up to date and do not use old letter writing formats. There is no need to mention a date when practicing electronic modes of communication. Put all your text left-aligned, rather than following older formats utilized for letters written on paper.
Always declare your request as clearly as possible, and supply it with a valid reason to make your case more powerful.
Formal emails frequently use indirect questions instead of direct ones
Formal complaints should be well worded, but without losing the nature of professionalism. While placing down your complaints, make sure your email does not end up looking tense or undignified. It is necessary to state the issues or events producing offense as clearly as possible, but also in brief.
Always hold your tone respectful and reassuring when dealing with complaints and grievances. At no point in your email, should you attack the sender with any counter-questions or lose the attitude of formality.
Convey happiness or excitement informal emails only with words and appropriate amounts of punctuation, like the occasional exclamation point.
Format of Email Writing
The email writing format is likewise for each of the categories. Though the selection of words and language varies depending upon the kind of email. One can employ friendly and casual writing in informal emails. The language utilized in formal emails should be professional, precise, and formal.
The Important steps for writing the email are:
Subject Line
Salutation
Body of the mail
Signature
Email Writing Format Samples
The format is given here
From: Sender’s Mail id
To: Recipient’s Mail id
Cc: Other concerned person’s with visible email ids
Bcc: Other concerned person’s with invisible email ids
Subject: Reason for writing the mail
Greeting/Salutation: Display your respect (Such as Sir, Respected Sir)
Main Body: Content of the email
Introduction
Discuss the matter in detail
Conclusion
Closing line: Thank you for the consideration
Attachments: Attach reference files
Signature line: Name and contact details
Email Writing Examples for Students
Writing a letter to inform your classmates regarding the intra-college quiz competition.
To: (email id of recipient)
Cc:
Bcc:
Subject: Intra-college Quiz Competition.
Hello Everyone!
This is to notify you all that an intra-college quiz competition is going to be conducted in our college on Jan 25 from 11:00 am in Auditorium – 01.
Everyone is therefore invited to take part in the competition so that our department can win.
For further inquiries, feel free to contact me.
Thanks,
(Your name)
Class representative