Question

example of tender letters

Answer 1

John More

R&R Corporation

High Street

Noida, NA 12345

Date-: 22/10/2010

Dear John,

As Per our discussion on January 1st 2000, I am pleased to enclose R&R Corporation’s proposal for tender.

Our proposal not only covers all the relevant issues that were requested, but also provides a broad outline on the history of R&R Corporation and why we feel we are best equipped to provide the services required and all the things company needs to reach the high levels of the market with a good efficient status.

Please do not hesitate to contact me should you need clarification on any item. And call me anytime you have any queries or doubts regarding the job you are been offered.

Sincerely,

[Signature]

A. N. Doshi

Accounts Director

Enclosures: 1

Answer 2

Sample Form of Tender

Form of Tender

To : [Institution]
[address]

[Date]
Dear [insert Sir/Madam or name]

Tender Ref: [insert internal reference number]
Tender for [insert short description of requirement and, if appropriate, relevant time period]

1. I/We have read the information provided in your Invitation to Tender and subject to and upon the terms and conditions contained in [Document reference] - Contract Documents, I/We offer to supply the [requirement] described in the contract documents in such manner as may be required.

2. Terms and Conditions. I/We agree that this tender and any contract which may result, shall be based upon the documents listed below, and that the Buyer is the [give the legal entity of your institution (eg the University Senate/Court of the institution)].

2.1 The contract documents as shown in the Invitation to Tender.

2.2 The prices to be inserted in the Contract shall be those shown in [document name] of our tender; or, if the Institution selects an alternative proposal from [document name], then the prices shown in [document name] pertaining to that proposal.

2.3 In other sections of the Contract information provided in [document name] - Additional Information Required by the Institution, will be included.

2.4 Any qualifications set out by us in [document name] - Qualifications, shall also apply, although we understand that making a qualification may result in your disregarding our tender in total.

3. In [document name] - Alternative Proposals, I/We include alternative proposals, together with costings, which we feel might provide better value for money for the Institution than the required proposal. I/We do not wish to submit alternative proposals in Appendix C - Alternative Proposals *
* Delete as appropriate

4. The prices quoted in this Tender are valid until [state date given in section 2.3 of Conditions of tender submission] and I/We confirm that the terms of the Tender will remain binding upon me/us and may be accepted by you at any time before that date.

5. I/We note that the contract shall be valid upon acceptance and signature by both parties of the Contract Documents.

6. Law. I/We agree that the construction, validity, performance and execution of any contract that may result from this tender shall be governed by and interpreted in accordance with English [Welsh/Scots /Northern Ireland] Law and shall be subject to the exclusive jurisdiction of the Courts of England and Wales [Scotland /Northern Ireland].*
* Delete as appropriate

7. I/We agree to bear all cost incurred by me/us in connection with the preparation and submission of this Tender and to bear any further costs incurred by me/us prior to the award of any contract.

8. I/We agree that any other terms or conditions of contract or any general reservation which may be printed on any correspondence emanating from me/us in connection with this tender or with any contract resulting from this tender, shall not be applicable to this tender or to the contract.

Dated this ___________________ day of _________________________

Signed _____________________________________ in the capacity of

________________________________________________________________
duly authorised to sign Tenders for and on behalf of

________________________________________________________________
IN BLOCK CAPITALS

Registered Address :

For a more detailed Form of Tender, especially for procurements above the EU thresholds, see theGeneric Tender Documentation section.