Explain 2 waysin which you will use computer technologies in your business
Answers
Computers have become essential business tools. They are used in every aspect of a company's operations, including product creation, marketing, accounting and administration. It is critical that business owners take the time to choose the right computers, software and peripherals for their organization. Given the diversity of modern technology, from smartphones and tablets to large desktop systems, the choice of the best tech for your business can be daunting.
Business Computer Functions
Most business processes now involve the use of computers. Here are some of them:
Communications: Companies use computers for both internal and external communications via email, messenger systems, conferencing and word processing.
Research: Businesses can use computers to research industry trends, patents, trademarks, potential clients and competitors via search engines and proprietary databases.
Media Production: Computers are now used to produce different types of media, including graphics, video and audio productions.
Data Tracking and Storage: Although paper files containing hard copy documents are still in use, organizations also store and manage their data using software and the cloud.
Product Development: Developers use computers to create new products and services.
Human resources: Internal HR processes and payroll systems are managed using software and online services.
Using Laptops vs. Desktops
Business owners who are considering the purchase of computers have a lot of decisions to make, including the types of computers they want to be used in their offices: Laptops or desktops. Laptops have surged in popularity over the past decade as their reliability, power and performance have increased even as their portability has improved. However, some experts believe that desktops are still a good option for many companies. Here are some factors to consider:
Cost of purchase and repair: Desktop computers are often more affordable, compared to laptops that have similar processing speeds and features. In addition, desktops may be less costly to repair as their internal components are generally more accessible.
Size and ergonomics: Both desktop and laptop computers are available in a range of sizes. If space is at a premium in your office, take the time to compare the size and shape of available machines. Ergonomics is also a factor: if your employees will be spending a lot of time at their desks, choosing a system that encourages healthy body positioning is important.
In some cases, laptops can present greater ergonomic challenges, although these can be overcome by purchasing peripherals, such as a separate monitor, and accessories. This is especially the case for system keyboards, as laptops are designed with keyboards that are flatter than those with desktops.
Portability: Where do your employees work? If you expect your team to be at their desks most of the time, desktops may make the most sense. If your team is on the road a lot, laptops are the better choice. In some cases, your best option may be to purchase a mix of machines: Laptops for the sales and promotional teams, and desktops for administrative staff. Bear in mind that the easy portability of a laptop presents more of a security issue than than the larger desktop computers.
Benefits of Device Ownership
To reduce costs, some companies now have a BYOD (Bring Your Own Device) policy. Employees are encouraged to bring their own laptop computers to work or, alternatively, to use their own device if they are working from home. The advantages of such a system, particularly for startups, include reduced expenses for the business owner, as well as allowing employees to use the machine that they're most comfortable working with.
Still, this policy has its own problems: Not all employees can afford to purchase or maintain late-model laptops or machines that have enough power to run business software. In addition, there are significant security concerns: Company systems may be vulnerable to hacking via an employee’s computer, particularly if the employee becomes lax in his browsing habits, use of social media apps or updating security software.