Question

Explain all the features of digital documentation.​

Answer 1

Answer:

Explain all the features of digital documentation.

10 Essential Electronic Document Management System (DMS) Features

• Compatibility. The right DMS will complement, not clash with, your current IT setup. ...
• Ease of Use. ...
• Common Sense Organization. ...
• Internal Communication. ...
• Versioning. ...
• Backup and Security. ...
• Mobile Compatibility. ...
• Workflow and Project Management

Explanation:

$\huge\star\underline\mathfrak\ Thank my answers❤{Answer}\star$

Answer 2

1. Compatibility

The right DMS will complement, not clash with, your current IT setup. Choose a system that features compatibility, even if it costs a little more. You’ll save money and time in the long run, and your team will thank you.

2. Ease of Use

Your staff should be able to use your new DMS after a basic orientation. A robust system that requires a programming degree to use will only frustrate your team.

3. Common Sense Organization

The organizational structure of your DMS should be intuitive. Commands and process steps should make sense, even for new users who have had only basic instruction in using the platform.

4. Internal Communication

Documents are communication tools, so your DMS should make communication among users effortless.

5. Versioning

Your DMS must track changes for all materials, and organize files so that you can monitor the various versions of each document. Look for a system that offers detailed versioning so that you can understand and control your updates at every stage in the process.

6. Backup and Security

Digital information is vulnerable to both external and internal attacks. As part of your company’s disaster recovery plan, make sure your DMS includes robust backup and security features. Your software should also provide administrative controls, so you can set user permissions that will refine your internal security levels.

7. Mobile Compatibility

Smartphones and tablets are increasingly replacing laptops and PCs. Mobile compatibility is essential to any great DMS. You and your staff need a platform that will enable you to access the documents you need, whether you’re in the office or working remotely.

8. Workflow and Project Management

Project management software is enhanced when it’s incorporated into your DMS. Many of the documents you upload will be referenced for projects, so combine these two platforms for greater efficiencies. You’ll eliminate the need to "hop" between project and doc management applications.

9. Collaboration

A dynamic DMS enables you and your team to collaborate more efficiently, giving you a central location in which to upload, access, and revise your information. Collaboration features also allow for conversation among users, so that your documents can be developed in real time to meet your organization’s needs.

10. Scalability

Your business is growing, and your software needs to keep pace. Select a DMS that can be scaled to meet the demands of an expanding organization.