Explain in detail the concept of receipt and dispatch of mail
Answers
Answer:
Handling mail is a process of receiving, recording and dispatching the receiving and sending letters and documents in properly. The incoming mail is received and recorded by the office in the entry book or register book. The outgoing mail is drafted by the office in the dispatch book.
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Answer:
The outward correspondence or mail involves three stages before despatch production, signature, and control and referencing. Production involves the drafting of letters. After production, the letters are signed by the officer, and copies are kept on file for future reference. Despatching involves the following steps :
- Collection of outward mail
- Recording in despatch register
- Folding of letters
- Preparing the envelopes
- Sealing and stamping
- Posting the mail
Receipt Mail means return-receipt-registered mail, certified mail, express mail, Delivery Service, or any other reliable delivery system, provided such system provides the sender with written confirmation of receipt by the recipient.
Handling mail is a process of receiving, recording, and dispatching the receiving and sending letters and documents properly. The office receives and records incoming mail in the entry book or register book. The office in the dispatch book drafts the outgoing mail.
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