Explain the difference between speech and writing. What are the advantages and disadvantages of speech and writing respectively?
Answers
Answer:A written text can communicate across time and space for as long as the particular language and writing system is still understood. Speech is usually used for immediate interactions. Written language tends to be more complex and intricate than speech with longer sentences and many subordinate clauses.
Written communication is time-consuming as the feedback is not immediate. The encoding and sending of message takes time. Effective written communication requires great skills and competencies in language and vocabulary use.Gesture are easier representation, makes the presentation attractive, Quick expressing of message, etc.
Gestures are non-verbal communications.
It can make the information to be presented easily via audio, visual, or even through silent.
It is usually a substitute of verbal based communication.
Answer:
Speech Conversation implies Conversation through mouth. It includes individuals conversing with each other, be it direct conversation or telephonic conversation. Speeches, presentations, discussions are all forms of Speech Conversation. Speech Conversation is generally recommended when the Conversation matter is of temporary kind or where a direct interaction is required. Face to face Conversation (meetings, lectures, conferences, interviews, etc.) is significant so as to build a rapport and trust.
Advantages of Speech Conversation
• There is high level of understanding and transparency in Speech Conversation as it is interpersonal.
• There is no element of rigidity in Speech Conversation. There is flexibility for allowing changes in the decisions previously taken.
• The feedback is spontaneous in case of Speech Conversation. Thus, decisions can be made quickly without any delay.
• Speech Conversation is not only time saving, but it also saves upon money and efforts.
• Speech Conversation is best in case of problem resolution. The conflicts, disputes, and many issues/differences can be put to an end by talking them over.
• Speech Conversation is essential for teamwork and group energy.
• Speech Conversation can be best used to transfer private and confidential information/matter.
Disadvantages/Limitations of Speech Conversation
• Relying only on Speech Conversation may not be sufficient as business Conversation is formal and very organized.
• Speech Conversation is less authentic than written Conversation as they are informal and not as organized as written Conversation.
• Speech Conversation is time-saving as far as daily interactions are concerned, but in case of meetings, long speeches consume lot of time and are unproductive at times.
• Speech Conversations are not easy to maintain and thus they are unsteady.
• There may be misunderstandings as the information is not complete and may lack essentials.
• It requires attentiveness and great receptivity on part of the receivers/audience.
• Speech Conversation is not frequently used as legal records except in investigation work.
Written Conversation - Meaning, Advantages, and Disadvantages
Written Conversation has great significance in today’s business world. It is an innovative activity of the mind. Effective written Conversation is essential for preparing worthy promotional materials for business development. Speech came before writing. But writing is more unique and formal than speech. Effective writing involves careful choice of words, their organization in correct order in sentences formation as well as cohesive composition of sentences. Also, writing is more valid and reliable than speech. But while speech is spontaneous, writing causes delay and takes time as feedback is not immediate.
Advantages of Written Conversation
- Written Conversation helps in laying down apparent principles, policies, and rules for running of an organization.
- It is a permanent means of Conversation. Thus, it is useful where record maintenance is required.
- It assists in a proper delegation of responsibilities. While in the case of oral Conversation, it is impossible to fix and delegate responsibilities on the grounds of speech as it can be taken back by the speaker or he may refuse to acknowledge.
- Written Conversation is more precise and explicit.
- Effective written Conversation develops and enhances an organization’s image.
- It provides ready records and references.
- Legal defenses can depend upon written Conversation as it provides valid records.
Disadvantages of Written Conversation
- Written Conversation does not save upon the costs. It costs huge in terms of stationery and the manpower employed in writing/typing and delivering letters.
- Also, if the receivers of the written message are separated by distance and if they need to clear their doubts, the response is not spontaneous.
- Written Conversation is time-consuming as the feedback is not immediate. The encoding and sending of the message takes time.
- Effective written Conversation requires great skills and competencies in language and vocabulary use. Poor writing skills and quality have a negative impact on the organization’s reputation.
- Too much paperwork and e-mails burden is involved.