Explain the four advantages of formal communication.
Answers
The communication which follows established systems, rules, regulation, procedures or any other prescribed ways and means are known as formal communication. Formal communication is required for any organization because it provides a list of below advantages:
1. Smooth Communication System: Formal communication moves through pre-determined channel and therefore everyone is aware for where and how to send the message. So, it does not face any problem to flow.
2. Increase in Efficiency: Such Communication increase overall efficiency of the management as organizational rules and procedures are required to be followed always.
3. Permanent Record: All formal communication like letters, report & memos are kept permanently. So it is helpful in future decision making.
4. Discipline: This communication creates the discipline in the mind of employees in any organization.
1. Smooth Communication System: Formal communication moves through pre-determined channel and therefore everyone is aware for where and how to send the message. So, it does not face any problem to flow.
2. Increase in Efficiency: Such Communication increase overall efficiency of the management as organizational rules and procedures are required to be followed always.
3. Permanent Record: All formal communication like letters, report & memos are kept permanently. So it is helpful in future decision making.
4. Discipline: This communication creates the discipline in the mind of employees in any organization.
5. Less Errors and Mistakes: It maintains all formalities of communication for which there is less chance of errors and mistakes.
6. Co-ordination of Work: Formal communication provides the scope of co-ordination among various functions and departments of an organization.
7. Reliability: Formal communication is more credible and more reliable for sending important issues like objectives, orders and directions etc.
Explanation: