Explain the process of sending and receiving email
Answers
Answer:
How is the email sent to the recipient?
Where is it stored?
how does the recipient reply to it?-
How does email Work?
In this tutorial we will look at the process of sending and receiving email, the hardware and the protocols used when sending email using:
A desktop based email client like Windows Live Mail,
A Web based client.
A Smart Phone or Tablet
Desktop Based Client
For a desktop based client like outlook,windows live mail etc then the diagram below shows the overall process of how email is sent and received.
send-receive-email-desktop-client-process
The email is composed on the email client (C1).
When you hit send the email is transferred to the Email server (S1) using the SMTP protocol.
The email server (S1) belongs to your email provider e.g.Yahoo.
The email server (S1) needs to deliver the email to the destination server (S2).
side-note-send-receiveMessage transfer between email servers is done using the SMTP protocol
The destination server (S2) holds the recipients mailbox.
There are two choices that sever S1 can make:
It can Deliver the email directly to the destination server S2.
It can send the Email to an Intermediate server S3.
Direct Delivery – If the sever S2 uses direct delivery then it needs to find the email server responsible for the recipient mailbox.
This it does using a DNS lookup and MX records. See Understanding MX records for details.
Indirect Delivery – If it chooses to use an intermediate server (S3) known as an email forwarder then the intermediate server must then choose either a direct delivery, or it can also forward to another server.
Receiving The Email
The sent email will eventually be placed in a mailbox on server S2.
The server S2 is the email server of the email provider for the recipient.
The recipient isn’t notified that her has email.
To find out if he has new email the recipient must connect to the email server S2 and check his mailbox.
All desktop based email clients will have a default email check interval when they check for new email, as well as a manual option.
check-new-email-oe
There are two protocols used for transferring email from an email server to a client they are POP3 and IMAP4.
Note : SMTP is not used for receiving email on an email client.
POP3 is the oldest protocol, and was at one time the only option. IMAP4 is the newer, and much better protocol, and is the preferred option today.
The main difference between the two is that POP3 was designed to move the email from the email server to the email client and delete it from the email server.
This means that once a POP3 client has connected to the email server it leaves the mailbox on the server empty. and the only copy of the email is now on the email client.
IMAP4 was designed to leave all email on the email server and only copy the emails to the email client.
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Process of sending and receiving email is given below:-
Explanation:
Following are the steps which are the process of sending an email:-
Step 1: Firstly Sign in your account. Go to https:/mail.yahoo.com/mail.
Step2: Then write a new email.
Step3: Write the email address of the recipient.
Step4: Enter the topic of the e-mail.
Step5: Please reach the body.
Step6: Submit it and finish it.
Step7: Proof of this.
Following are the steps which are the process of receiving an email:-
Step1: Firstly Sign in your account. Go to https:/mail.yahoo.com/mail.
Step2: After that we see that there are lots of options are there.Such as primary, social, inbox.
Step3: The user will choose the inbox option and see that there are lots of mail are there.
Step4: The user will click on that particular mail and see that mail.
Learn more:-
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