Question

Explain the steps to be followed while implementing Human Resource Information System (HRIS).

Answer 1

The four steps involved in designing of HRIS are as follows: 1. Determination of Information Needs 2. Designing the System 3. Implementation 4. Monitoring and Evaluation.

1. Determination of Information Needs:

Data and information are basic inputs for decision making activity. Managers at different levels may need different types of information. Hence, identification of information needed by the managers becomes the first step in designing HRIS. This involves a perspicacious study of the activities carried out in the organisation.

Work patterns, their relationship and constraints affecting the HRIS also need to be analysed. Yes, these factors may differ from organisation to organisation and from industry to industry and even from time to time in case of the same organisation and industry.

2. Designing the System:

At this stage, the flow of information is structured in such a manner that it is economical and matches with the information needs of managers. It is important to mention that HRIS as a sub-system of Management Information System (MIS) does not require a separate design. However, designing HRIS may require developing preferred processing techniques for desired data set by managers at different levels.

3. Implementation:

This is the stage when the HRIS is actually set up. In order to handle the system effectively, employees are imparted the necessary skill through orientation and training programmes. Besides, facilities are increased and upgraded, procedures are properly streamlined with an objective to integrate the HRIS with various organisational components in existence at the

4. Monitoring and Evaluation:

It involves measuring the performance, or say, contribution of the system to the overall human resource management of the organisation. By doing so, gaps are identified and corrective steps are taken to ensure its smooth operation. The system is evaluated on a regular basis so that it is evaluated in the light of changes taking place from time to time within and outside the organisation.

Answer 2

Explain the steps to be followed while implementing Human Resource Information System (HRIS).

There are 6 major steps to be followed while implementing HR Information System, which are as follows:

• investigative phase
• planning and alignment
• design stage
• Configuration and test phase
• Training and configuration phase
• Deployment and Stability Phases

Explanation :

In the discovery phase the needs are explored and ways to implement the plan and implement them properly.

In the planning and alignment phase a definite plan is developed to implement the human information system. Which is made according to a systematic program.

In the designing phase, the impact of planning is preserved in such a way that it is economical and matches the requirements of the managers.

The scheme is thoroughly tested in the configuration and testing phase, and its shortcomings are corrected.

The training and configuration phase is the phase that provides the employees with the necessary skills through orientation and training programs to handle this system effectively.

The deployment and configuration phase is the phase of finalizing and fully implementing the plan. When the plan attains its full form and is moving towards the final result.

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