formal letter format for granting a permission to organize a virtual birthday party
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Dear Mr. /Ms. Lastname:
As part of our organizational culture, we do hold end-of-year parties to celebrate jobs well done. It is our pleasure to use your grounds to host the event this year. We would like you to give us your garden for the same use.
The said event shall run the whole day from morning through to the evening. Throughout our stay at the facility, we shall take heed not to interfere with the greens or any other amenity that exists there.
Also, we shall take care of everything that pertains to the meeting. Examples of these include the costs of food, water, and entertainment.
We also understand that the venue has to be paid for. We ask that you provide us a rough quote to work with. Could it be that there are other expenses you would want us to take care of, please draw them to our attention.
We wait with bated breath to hear from you as regards our humble request. Kindly get to us soonest possible with the same.
Sincerely
FirstName LastName