Formal letter to the city mayor
Answers
Answer:
Don't let a local issue or concern you have go unheard. Writing a letter to your mayor is a straightforward way to make your voice heard when it comes to policy issues and problems you've encountered within your city. Identify what issue you'd like to address, connect yourself to the problem, and offer solutions to the mayor.
Part One of Three:
Addressing the Letter
Edit
1
Find the mayor's address. Look it up in your local phone book, or go to your city's website.
You might also research if there's a specific committee that deals with your concern. Think about writing a separate letter to that council as well.
2
Gather your writing materials. You'll need clean stationery and writing implements or a computer and printer. If using a computer, open a text-editing program.
3
Fill out the envelope. Include your return address. Write this in the top left corner of the envelope:
Your name
Your street address
Your city and zip code
4
Include the mailing address of the mayor. Write this in the center of the envelope:
Mayor J. Doe
City of (your city)
Street address
City and zip code.
Advertisement
Part Two of Three:
Writing the Letter
Edit
1
Address the mayor: Dear Mayor Doe,[1]
This is the standard greeting for a mayor. For the rest of the letter, you'll want to keep a conversational and respectful tone. Don't worry about being too formal.[2]
2
Introduce yourself in the first paragraph. Spend three to five sentences telling him/her who you are in relation to the issue you'll be bringing up.[3] For example: As a citizen/employee/member... of (city/company/organization...)
Keep the intro brief. Don't provide irrelevant details about yourself. Instead, connect yourself to your concern.
3
Describe the issue of your concern. You'll need to give specific details. Don't be afraid to use bullet points to provide facts. For example: It has come to my attention that...
Only address one issue in your letter. If you have multiple concerns to bring up, write a separate letter for each issue.[4]
4
Tell him/her how you feel about the situation. Again, keep this brief, but be sure to connect yourself to the issue. For example: I am appalled by the decision to...
5
Offer suggestions and solutions. Avoid simply complaining about a problem.[5] Show the mayor that you've done your research. You could give examples of similar situations in other cities and effective solutions.
6
Ask your mayor for help. Be honest with the mayor and don't feel as though you have to flatter him or her. Instead, be upfront about the changes you'd like to see. For example: As the Mayor of our great city, I ask that you consider other solutions.
Make sure your letter is under a page, by this point. You'll want to keep it brief to ensure that it's completely read. Ideally, your letter should be between 3 and 5 paragraphs long.[6]
7
Thank him/her. Be sure to thank the mayor in advance for addressing the concern. Since your letter should be brief, offer to provide more information if needed. For example: Thank you for attention to this important issue.
8
Sign the letter. Keep the closing address respectful and be sure to sign your name. Include your mailing address directly underneath your name so that the mayor is sure you live within his/her jurisdiction. For example: "Sincerely, (your name)