formal letter writing
Answers
Formal Letter: A formal letter is one written in an orderly and conventional language and follows a specific stipulated format. These letters are written for official purposes only, such as writing a letter to the manager, to the HR manager, to an employee, to the Principal of the college or school, to a teacher, etc. But we do not use formal letters for personal use such as writing it to our family, relatives or friends.
Formal letter writing format requires some specific rules and conventions. Also, the language of the letters should be very professional. The format here will help in relaying the content of the letter in a formal way. An example of a formal letter is writing a resignation letter to the manager of the company, stating the reason for resignation in the same letter.
Usually, these formal letters are written in English in private companies. But, in India, many companies, especially government firms, accept formal letters written in the Hindi language. In fact, the formal letter formats are also taught to the students in schools so that they would be able to write the letters for any particular situation to their teachers and principals. Read on to find more about the formal letter example and formal letter writing samples, for example of a formal letter.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
How to Write a Formal Letter?
To write a formal letter follow the below-given tips:
Address or greet the concerned person properly like Dear Sir/Madam
Always mention the subject of writing the letter
Be concise in your letter. Write the reason for writing the letter in the first paragraph itself. Do not stretch the letter too much.
The tone of the letter should be very polite and not harsh
Write in a proper format and take care of the presentation of a letter
Mention the address and date correctly.
Mention the name and designation of the recipient correctly
The closing of the letter should be with gratitude. Use “Thank you” for consideration of the letter and then at last mention “Yours sincerely or truly” along with your name and signature.
Formal Letter Writing Topics
There could be many reasons to write a formal letter. They are:
Sick Leave Application
Leave Application for Marriage
Leave application for maternity
Resignation letter
Appointment letter
Job offer letter
Complaint letter
Business letter
Formal Letter Format
The general format of a formal letter is given below:
Formal Letter Format
Formal Letter Format in CBSE
In CBSE (Central Board of Secondary Education), the board prescribes the format to write the letter. The same Official Letter format should be followed by all the students who are pursuing education under this board.
Formal Letter Format in CBSE
Formal Resignation Letter
A resignation letter is a formal letter which an employee writes to his manager if he wants to quit his job for any particular reason. Here is a format to write a resignation letter
Formal Resignation Letter Format
Formal Letter Sample
A formal letter sample is provided here, which is written to the editor of a newspaper, mentioning the issue faced by them and which has to be highlighted in the newspaper to draw the attention of the concerned authorities.
Formal Letter Sample
Formal Invitation Letter
An invitation letter is written to invite anyone for a particular occasion. Some examples are: invitation by junior to their senior in college for a farewell, by a company to attend the office annual day, invitation to attend the meeting or a conference, etc. Here is format to write the formal invitation letter.
Formal Invitation Letter
Difference Between Formal and Informal Letter
Formal Letter Informal Letter
It is written in a formal way or a professional way It can be casual also
It is an official announcement by a person or a firm It is non-official
The format of the letter should be followed There is no particular format
They are written for official reasons They are written for personal reasons
FAQ’s on Formal Letter
Question 1.
What is a formal letter?
Answer:
A formal letter is one written in an orderly and conventional language and follows a specific stipulated format. These letters are written for official purposes only, such as writing a letter to the manager, to the HR manager, to an employee, to the Principal of the college or school, to a teacher, etc.
Question 2.
What is the resignation letter?
Answer:
A resignation letter is a formal letter which an employee writes to his manager if he wants to quit his job for any particular reason.
Question 3.
What are the types of formal letters?
Answer:
Business Letters
Official Letters
Appointment Letters
Experience Letter
Offer Letter
Social letter
Circular letter
Leave Letter
Resignation letter
Invitation letter
Complaint Letter
Filed Under: Letter Writing
This is where you greet the person you are addressing the letter to. Bear in mind that it is a formal letter, so the greeting must be respectful and not too personal. The general greetings used in formal letters are “Sir” or “Madam”. If you know the name of the person the salutation may also be “Mr.