Format of Email writing
Answers
Email Writing Format: An email is a method of creating, transmitting, collecting and receiving information over the electronic communication system. Here we will discuss, how to write a formal and informal email. The way for formal email has been explained in detail here. The learners can understand how to write a formal email in this article.
What is Email?
Email stands for electronic mail. It is the most preferred means of communication because it is cheaper and faster. It is used in formal, semi-formal as well as an informal way of expression or writing. There are two ways to write the email:
Formally
Informally
Tips for Writing Email Letter Format
Stay up to date and do not use old letter writing formats. There is no need to mention a date when practicing electronic modes of communication. Put all your text left-aligned, rather than following older formats utilized for letters written on paper.
Always declare your request as clearly as possible, and supply it with a valid reason to make your case more powerful.
Formal emails frequently use indirect questions instead of direct ones
Formal complaints should be well worded, but without losing the nature of professionalism. While placing down your complaints, make sure your email does not end up looking tense or undignified. It is necessary to state the issues or events producing offense as clearly as possible, but also in brief.
Always hold your tone respectful and reassuring when dealing with complaints and grievances. At no point in your email, should you attack the sender with any counter-questions or lose the attitude of formality.
Convey happiness or excitement informal emails only with words and appropriate amounts of punctuation, like the occasional exclamation point.
Format of Email Writing
The email writing format is likewise for each of the categories. Though the selection of words and language varies depending upon the kind of email. One can employ friendly and casual writing in informal emails. The language utilized in formal emails should be professional, precise, and formal.
The Important steps for writing the email are:
Subject Line
Salutation
Body of the mail
Signature
Email Writing Format Samples
The format is given here
From: Sender’s Mail id
To: Recipient’s Mail id
Cc: Other concerned person’s with visible email ids
Bcc: Other concerned person’s with invisible email ids
Subject: Reason for writing the mail
Greeting/Salutation: Display your respect (Such as Sir, Respected Sir)
Main Body: Content of the email
Introduction
Discuss the matter in detail
Conclusion
Closing line: Thank you for the consideration
Attachments: Attach reference files
Signature line: Name and contact details
Suppose you have to write an email to your friend inviting him or her to your birthday party.
To: XYZ
CC/BCC:
Subject: Invitation to a birthday party
Hi XYZ!
Hope this mail finds you in the best of your time. I am very happy to invite you to my birthday party on Nov 03 at ABC Hotel from 7:00 pm to 10:00 pm. The theme of the birthday party is ‘Pirate of the Caribbean”.
It would be great if you come and join us at the party. We will have a great time and fun together.
See You Soon
LMN