Format of "Formal Letter". How to write it ??? Main points to remember for writing formal letter.
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1.Write the sender’s address and telephone number on the top left hand side of the page. If you are representing a company, write the company’s address. If you are the sender, write your address. Write your street address on the second line. Write your city, state, and zip code on the line below that. Include your telephone under your address.
2.Place the date directly below the sender's address. It should be one line beneath the sender’s address (two hard returns on a keyboard). The date is important for two reasons: if you're trying to get the person or organization to complete a task in a timely manner (send a paycheck, fix an order, etc.), it will give them a time frame to work with or if you need to save a copy of the letter for legal reasons or posterity, the date is absolutely necessary.
3.Place the recipient’s name one line beneath the date. Include his or her title (Mr., Mrs., Ms., Miss, Dr. etc). Follow the recipient’s name with his/her job title. Below the name, write the name of the company. One line below that, write the recipient’s street address. On the next line, write the recipient’s city, state, and zip code.
4.Give the person you're addressing a salutation. "Dear Sir/Madam" works fine, or if you know the name of the person, address them directly; ensure, however, that you address them formally using "Rev.", "Dr.", "Mr.", "Mrs.", or "Ms.", and include their full name if known. Place a colon after the salutation and add a line (two hard returns) between the salutation and the body of the letter.
5.Write the body of the letter. The body of the letter need not be more than three paragraphs. If you can't say it in three paragraphs or less then you're probably not being concise enough. Single space and left justify each paragraph within the body.
6.Sign off your letter with the appropriate salutation. Leave space between your salutation and your printed name for a signature, if possible. "Yours sincerely," "Sincerely," and "Best," are all appropriate. Leave a space under your printed name for your signature. Finish with your title underneath your signature if applicable.
2.Place the date directly below the sender's address. It should be one line beneath the sender’s address (two hard returns on a keyboard). The date is important for two reasons: if you're trying to get the person or organization to complete a task in a timely manner (send a paycheck, fix an order, etc.), it will give them a time frame to work with or if you need to save a copy of the letter for legal reasons or posterity, the date is absolutely necessary.
3.Place the recipient’s name one line beneath the date. Include his or her title (Mr., Mrs., Ms., Miss, Dr. etc). Follow the recipient’s name with his/her job title. Below the name, write the name of the company. One line below that, write the recipient’s street address. On the next line, write the recipient’s city, state, and zip code.
4.Give the person you're addressing a salutation. "Dear Sir/Madam" works fine, or if you know the name of the person, address them directly; ensure, however, that you address them formally using "Rev.", "Dr.", "Mr.", "Mrs.", or "Ms.", and include their full name if known. Place a colon after the salutation and add a line (two hard returns) between the salutation and the body of the letter.
5.Write the body of the letter. The body of the letter need not be more than three paragraphs. If you can't say it in three paragraphs or less then you're probably not being concise enough. Single space and left justify each paragraph within the body.
6.Sign off your letter with the appropriate salutation. Leave space between your salutation and your printed name for a signature, if possible. "Yours sincerely," "Sincerely," and "Best," are all appropriate. Leave a space under your printed name for your signature. Finish with your title underneath your signature if applicable.
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sender's address
leave a line
date
leave a line
receiver's address
leave a line
subject
leave a line
salutation
body
greetings
name
leave a line
date
leave a line
receiver's address
leave a line
subject
leave a line
salutation
body
greetings
name
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