formation of email
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Answers
Answer:
Hope it helps
Explanation:
Answer:
A subject line that gets the reader’s attention
Greetings
Content (try to keep it brief, but also include everything that is necessary)
Closing Email signature
Explanation:
1. Subject line
The first part of an email which your recipient sees is the subject of the email.
So, getting the subject line on point is the first important thing to consider when you have to write a formal email.
Here are some things to keep in mind:
Make the subject line specific, simple, and to the point. For example, instead of 'The internship report you asked for', write, 'Internship Report, {date/week/month}'.
The subject line should be short. Ideally, your subject line should stand around six words.
2. Salutation
The next factor to get right when you write a formal email is it's salutation.
Each email is directed towards someone. Start your formal email with addressing the recipient in a manner fitting the relationship you have with them.
For people you are unfamiliar with or do not know the names of, use 'To Whom It May Concern' or 'Dear sir/madam'.
For senior officials, stick to their designation or follow it with their name, for example, 'To the Manager', 'Dear Dr. Ghosh', or 'Dear Ms. Kapoor'.
Among colleagues, it may be appropriate to simply precede the name with a 'Hi'.
Do not skip the salutation and always be respectful. Never use nicknames or just surnames or first names when you write a formal email.
3. Body of the email
The body text is the main part when you write a formal email.
It is important to follow a certain pattern to get the format of a formal email uniform.
The opening paragraph should set the tone and reason for your email. Introduce yourself if you are a stranger to the person you are writing to, and jot down why you are writing to them.
4. Signature
These are the last words when you write a formal email and is capable of forming a lasting impression on your reader.
Sign off with a simple word or phrase, which conveys respect. Safe choices are 'Best regards', 'Warmly', 'Sincerely', 'Kind regards', or simply 'Thanks'.