give an idea of effective email techniques?
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Answer:
Email Writing Rule #1: Imagine Receiving The Email You’re Writing
Have you ever received an email that it was so incoherent you couldn’t even finish reading it, let alone even consider replying? Or included a completely irrelevant proposition?Email Writing Rule #2: Write Like You Talk
If you’re not a native English speaker, it’s normal to feel like you should be more formal when it comes to your email writing.
However, this results in emails that are too formal, and come off as awkward or stiff. For example:
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Email Writing: How To Craft Effective Emails For International Teams
David Fallarme
Written by David Fallarme
@davelocity
email-writing
Are you a non-native English speaker who needs to regularly write emails to your international colleagues?
It can be a challenge to write effective, conversational emails when English isn't your first language, but this article will provide some helpful tips to help you improve the overall quality of your emails and sound more like a native English speaker.
Being a non-native English speaker doesn't mean you need to be limited by fear and insecurity every single time you hit the "send" button. Once you’ve applied these simple strategies to your writing, you should be able to confidently send emails to anyone (even those from native English-speaking countries like the US.)
Email Writing Tips for International Teams
Most people won’t tell you this, but crafting a good email begins even before you put down a single word. Writing a good email starts with your mindset.
When you're in the correct frame of mind, you'll be able to write effective emails that communicate and persuade.
Sounds logical … but how do you enter the “correct frame of mind”?
You internalize a few important email writing rules that you should apply to every single email you write. The best part is -- these rules can also be applied to any form of communication, not just email.
Email Writing Rule #1: Imagine Receiving The Email You’re Writing
Have you ever received an email that it was so incoherent you couldn’t even finish reading it, let alone even consider replying? Or included a completely irrelevant proposition?
Screen Shot 2018-07-12 at 12.17.34 PM
Ahrefs is an SEO tool, yet they received an email from a fishing company
One of the biggest problems when it comes to email writing is the lack of empathy for the recipient. Before even writing an email, most people won't even consider whether their email will be well-received by the other party.
If you want your email taken seriously, you need to be able to empathize with your recipient before you even start writing. Think about the person you’re sending an email to:
Why are you emailing this person?
What does the person you’re emailing want?
Is this the right person to contact, considering what I’m trying to achieve?
Of course, if you’re already close to this person, then these questions are not as necessary. You can probably dash off a quick email, and still get a reply.
But, if you’re sending an email to someone new, or unfamiliar, then take some time to reflect on these questions. Your answers will help you write a more thoughtful, coherent email.
Email Writing Rule #2: Write Like You Talk
If you’re not a native English speaker, it’s normal to feel like you should be more formal when it comes to your email writing.
However, this results in emails that are too formal, and come off as awkward or stiff. For example:
Native English speakers write more informally -- their writing sounds like one person talking to another.
Here is a quick grammar tip that will always help you sound more native: Write in an active voice and avoid the passive voice.
An “active voice” shows that a subject is performing the verb’s action, e.g.: “Marilyn mailed the letter.”
In contrast, the “passive voice” shows that the verb is acted upon by the subject, e.g.: “The letter was mailed by Marilyn.”
Instead of writing “your feedback would be much appreciated”, try saying “I would appreciate your feedback.” Instead of writing “your request has been received”, try saying “I received your request.”
Notice how writing in an active voice sounds more human.
How To Write An Effective Email
1. The Subject Line
The subject line is usually the first thing someone reads before they decide to open your email. This also means that the subject line holds the key to whether your email is opened, ignored, or deleted.
Unfortunately, non-native English speakers don't always know what to write in the subject line.