how 2 set a scheduled time table?
Answers
Explanation:
Step 1: Identify Available Time
Start by establishing the time you want to make available for your work.
How much time you spend at work should reflect the design of your job and your personal goals in life.
For example, if you're pushing for promotion, it might be prudent to work beyond normal hours each day to show your dedication. If, on the other hand, you want to have plenty of time for out-of-work activities, you might decide to do your allocated hours and no more.
Step 2: Schedule Essential Actions
Next, block in the actions you absolutely must take to do a good job. These will often be the things you are assessed against.
For example, if you manage people, make sure that you have enough time available to deal with team members' personal issues, coaching, and supervision needs. Also, allow time to communicate with your boss and key people around you.
Step 3: Schedule High-Priority Activities
Review your to-do list , and schedule in high-priority and urgent activities, as well as essential maintenance tasks that cannot be delegated or avoided.
Try to arrange these for the times of day when you are most productive – for example, some people are at their most energized and efficient in the morning, while others focus more effectively in the afternoon or evening. (Our article "Is This a Morning Task?" can help you identify your best times of day.)
Step 4: Schedule Contingency Time
Next, schedule some extra time to cope with contingencies and emergencies. Experience will tell you how much to allow – in general, the more unpredictable your job, the more contingency time you'll need. (If you don't schedule this time in, emergencies will still happen and you'll end up working late.)
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Frequent interruptions can eat into your time. Learning how to manage them can reduce the amount of contingency time you need to set aside. Some interruptions will be hard to predict, but leaving some open space in your schedule gives you the flexibility you need to rearrange tasks and respond to important issues as they arise.
Step 5: Schedule Discretionary Time
The space you have left in your planner is "discretionary time": time that is available to deliver your priorities and achieve your goals. Review your prioritized to-do list and personal goals , evaluate the time you need to achieve them, and schedule them in.
Step 6: Analyze Your Activities
If, by the time you reach step five, you find that you have little or no discretionary time available, you need to go back through steps two, three and four, and question whether all of the tasks you've entered are absolutely necessary. It may be that some things can be delegated or tackled in a more time-efficient