Question

How can do report writing

Answer 1

There are many different types of reports, including business, scientific and research reports, but the basic steps for writing them are the same. These are outlined below.

Step 1: Decide on the 'Terms of reference'

Step 2: Decide on the procedure

Step 3: Find the information

Step 4: Decide on the structure

Step 5: Draft the first part of your report

Step 6: Analyse your findings and draw conclusions

Step 7: Make recommendations

Step 8: Draft the executive summary and table of contents

StEp 9: Compile a reference list

Step 10: Revise your draft report

Answer 2

The Title Section:  If your report is only a few pages in length, you can include all of the relevant details (like the name of the author, the date the report was prepared, etc.) on the front over. Longer reports should have a table of contents and a glossary of terms – the latter being crucial for highly specialized reports or those with a lot of technical lingo.

The Summary:  This section contains the key points, conclusions and recommendations. It should be short, but still detailed enough to provide a comprehensive overview of the report. Often times, people who read the summary might only skim through the report, so it is important to remember to include all of the relevant details. It is best to wait until after you’ve concluded the entire report before writing the summary so that you don’t miss important information.

The Introduction:  The very first page of your report must have a well written introduction. This is where you will clearly explain the problem and advise your audience why you are writing this particular report. You should provide a definition of terms, if you’ve not included a glossary, and then explain how the report is organized.

The Body:  This is the ‘meat and potatoes’ of the report. The previous sections are to be written in basic English. Depending on the report topic, the body will be more detailed, and include technical terminology from your industry. The body needs to have several sections, each labelled with proper subheadings. Arrange the information in the body in decreasing levels of importance. You might choose to add a ‘discussion’ section as the end of the body section. This is where you will review your findings and determine their significance.

The Conclusion:  This is where you will tie everything together. This section should not use technical wording or jargon, but rather be in plain English.

The Recommendations:  In this section, you will share any actions that should occur. You should explain your recommendations and list them in level of importance.

The Appendices:  Here is where you will place any information that subject matter experts, or leaders in the field, will read. It will house all of the technical details that can be used to support your findings or conclusions.