how to write a letter to someone
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you can see in the examples
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A formal letter comprises of following elements.
Address (Sender’s/Receiver’s)
Date
Salutation
Subject
Body Text
Ending
1) Format of Formal Letter – Address
Senders’ Address – It should be written on the left-hand corner, it should include your street address, city, state, pin code and your contact number.
B-38, Agnipath Apartments
Civil Lines, Allahabad
211001, Uttar Pradesh
Mob. no. – 7280124581
November 22, 2017
Receiver’s Address – Mention the recipient’s address in the right-hand corner just below the date.
2) Format of Formal Letter – Date & Salutation
Date – The date should be placed just below the sender’s address with a line gap.
Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.
Dear Mr Edward Cullen,
3) Format of Formal Letter – Subject & Body
Subject – Write the subject of the letter, keep it brief and if possible in one line only.
Body Text – Organise the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings and punctuation.
The 1st paragraph should be short and on point, mention the purpose of the letter.
The paragraphs in the middle should contain some relevant details with reference to the purpose stated in the 1st para.
The last paragraph should talk about the action you expect the recipient of the letter to take.
4) Format of Formal Letter – Ending
Ending of a formal letter – Sign off with appropriate closing statement followed by your signature and full name, the most preferred salutations are –
Yours Faithfully,
Your Sincerely,
An informal letter comprises of following elements –
Address (Personal/Recipient’s)
Date
Salutation/Greeting
Beginning
Main Content
Ending
Signature
Let’s now get the essence of writing an informal letter by considering the importance of each element mentioned above in the format for informal letter one by one.
1.) Informal Letter Format – Address
Personal Address – Put your address on the top right corner and don’t miss out on the pin code and name of the country you are writing from for instance –
B-38 Agnipath Apartments
211001, Allahabad, Uttar Pradesh
India.
2. Address of the Recipient – Along with mentioning the receiver’s address on the front face of the envelope also, mention the address on the top left corner.
2.) Informal Letter Format – Dates
Date – It is very important that you mention the date in correct format while writing a letter on the right hand side, just below your address. The correct formal is mentioned below!
Date – November 22, 2017
3.) Informal Letter Format – Salutation
Salutation (Head) – ‘Dear’ is the most commonly used salutation also write the first name of the recipient followed by a comma after the name, don’t write ‘Dear friend’ always write a name.
Dear Shreyas,
4.) Informal Letter Format – Beginning (Neck)
Beginning (Neck) – Unlike formal letters the beginning of an informal letter is companionable. It always contains questions relating to the receiver’s well-being as well as that of those around, the most used once are –
How are you?
How have you been?
How is life treating you?
I hope you are doing well
5.) Informal Letter Format – Main Content (Body)
Main Content (Body)- Divide your entire content in paragraphs. While writing try to assess how you would interact with the receiver one on one. Also, take a good care of grammar, spellings and punctuation otherwise there will be an unnecessary loss of marks.
In the 1st paragraph state the reason you are writing the letter for.
In the following paragraphs write about the reason keeping the tone simple and communicative.
In the last paragraph conclude your matter.
Ending (Tail) – Once you have concluded you matter, end your letter using a nice and warm closing statement like –
I am looking forward to seeing you.
I am looking forward to hearing from you.
I can’t wait to see you soon.
6.) Informal Letter Format – Signature
Signature – Sign off from writing using a nice phrase followed by a comma and then just below that write your name
Lots of love,
Aneri Singh
Hope that helps.
Please mark my answer as the brainliest.
Address (Sender’s/Receiver’s)
Date
Salutation
Subject
Body Text
Ending
1) Format of Formal Letter – Address
Senders’ Address – It should be written on the left-hand corner, it should include your street address, city, state, pin code and your contact number.
B-38, Agnipath Apartments
Civil Lines, Allahabad
211001, Uttar Pradesh
Mob. no. – 7280124581
November 22, 2017
Receiver’s Address – Mention the recipient’s address in the right-hand corner just below the date.
2) Format of Formal Letter – Date & Salutation
Date – The date should be placed just below the sender’s address with a line gap.
Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.
Dear Mr Edward Cullen,
3) Format of Formal Letter – Subject & Body
Subject – Write the subject of the letter, keep it brief and if possible in one line only.
Body Text – Organise the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings and punctuation.
The 1st paragraph should be short and on point, mention the purpose of the letter.
The paragraphs in the middle should contain some relevant details with reference to the purpose stated in the 1st para.
The last paragraph should talk about the action you expect the recipient of the letter to take.
4) Format of Formal Letter – Ending
Ending of a formal letter – Sign off with appropriate closing statement followed by your signature and full name, the most preferred salutations are –
Yours Faithfully,
Your Sincerely,
An informal letter comprises of following elements –
Address (Personal/Recipient’s)
Date
Salutation/Greeting
Beginning
Main Content
Ending
Signature
Let’s now get the essence of writing an informal letter by considering the importance of each element mentioned above in the format for informal letter one by one.
1.) Informal Letter Format – Address
Personal Address – Put your address on the top right corner and don’t miss out on the pin code and name of the country you are writing from for instance –
B-38 Agnipath Apartments
211001, Allahabad, Uttar Pradesh
India.
2. Address of the Recipient – Along with mentioning the receiver’s address on the front face of the envelope also, mention the address on the top left corner.
2.) Informal Letter Format – Dates
Date – It is very important that you mention the date in correct format while writing a letter on the right hand side, just below your address. The correct formal is mentioned below!
Date – November 22, 2017
3.) Informal Letter Format – Salutation
Salutation (Head) – ‘Dear’ is the most commonly used salutation also write the first name of the recipient followed by a comma after the name, don’t write ‘Dear friend’ always write a name.
Dear Shreyas,
4.) Informal Letter Format – Beginning (Neck)
Beginning (Neck) – Unlike formal letters the beginning of an informal letter is companionable. It always contains questions relating to the receiver’s well-being as well as that of those around, the most used once are –
How are you?
How have you been?
How is life treating you?
I hope you are doing well
5.) Informal Letter Format – Main Content (Body)
Main Content (Body)- Divide your entire content in paragraphs. While writing try to assess how you would interact with the receiver one on one. Also, take a good care of grammar, spellings and punctuation otherwise there will be an unnecessary loss of marks.
In the 1st paragraph state the reason you are writing the letter for.
In the following paragraphs write about the reason keeping the tone simple and communicative.
In the last paragraph conclude your matter.
Ending (Tail) – Once you have concluded you matter, end your letter using a nice and warm closing statement like –
I am looking forward to seeing you.
I am looking forward to hearing from you.
I can’t wait to see you soon.
6.) Informal Letter Format – Signature
Signature – Sign off from writing using a nice phrase followed by a comma and then just below that write your name
Lots of love,
Aneri Singh
Hope that helps.
Please mark my answer as the brainliest.
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