Question

how to write application​

Answer 1

How long should a cover letter be?

Keep it short. A cover letter is meant to be a summary of your resume, so don’t write more than one page.

Matching your cover letter to the job

Use a different cover letter for each job you apply for. Your cover letter needs to show that you know what the job involves, and what the employer is looking for.

To do this, be specific about your skills and qualities. You also need to show how they match the needs of the job or the organisation.

Here are three simple ways to make your cover letter as specific as possible:

1. Find out who to address it to

Try not to address your letter ‘To whom it may concern’. Find out the name of the person who will read your application. This might take a little effort, but it's worth it.

If you found the job in an advertisement, it will probably name a person to send the application to. If it doesn’t, call the employer or advertiser and ask who to send the application to. Telephone is best, but email them if you can’t find a contact phone number.

If you find out the person's name, don't use their first name. Use either ‘Mr’ or ‘Ms’ and their last name instead.

2. Find out more about the job

When finding out who to address your application to, you could also try to contact that person so you can ask questions. This can help you match your cover letter (and resume) to the job.

You could ask:

Does the job involve working as part of a team?

Who would I be reporting to if I got the job?

Can you tell me more about the kind of person you're looking for?

Is there a position description I can look at? (Only ask this if the job advertisementdoesn’t mention a position description.)

Note down the answers to these questions as they can be used in your cover letter

3. Find out more about the company

Find out more about the company so you can tailor your cover letter for the job. Here are some tips:

If you know the name of the company, look for information online.

If the company has a website, visit it (especially their ‘About us’ page).

If the company name isn't in the advertisement, call the recruitment agency or advertiser and ask who the employer is.

What to include in your cover letter

Here's a list of things you should include in your cover letter. For examples of how to include these things, visit our sample resumes and cover letters pages.

Your name and contact details

Put your name and contact details at the top of your cover letter. You don't have to give your postal address, but you do need to include your email and phone number.

Your email address should create a professional impression. Don't use an email address like [email protected].

If you don't have a professional email address, you can make one with a free email provider. Make it simple – something that includes your first name and your last name is a good way to go.

Their name and contact details

Under your own name and contact details, you should include:

the name of the person you're writing to

their position or the name of their company

their contact details.

If you're having trouble finding this information, you can call the company to ask who you should address your application to.

You can also use ‘To whom it may concern’, but it’s best to only use this as a last resort.

The name of the job you're going for

At the start of your cover letter you need to say which job you're applying for.

You can do this on a line by itself (for example, ‘Regarding: Application for Stock Controller position’).

You can also do this in the opening paragraph (for example, ‘I am writing to apply for the recently advertised Stock Controller position’.)

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