Question

how to write formal letter with example​

Answer 1

Answer:

A sample of such a formal letter may be as follows,

D- 1801, Neptune Society,

DS Marg, Lower Parel,

Mumbai 400 008.

11th June 2018.

To,

The Editor-in-Chief,

Hindustan Times,

Main Street,

Mumbai 400 001.

Sir,

Subject: Construction work in our locality during monsoon season causing us difficulties.

Through the medium of your esteemed and respected daily, I wish to inform the municipal authorities of the difficulties the residents of my locality are facing due to the construction and repair work currently happening in our area. Monsoon season has started a few days ago and is compounding our problems.

The repair work has been ongoing for five weeks now and is falling way behind schedule. And now with the current weather conditions, we are having persistent problems of water logging and flooding in our area. Another worry is about the accidents that may occur due to the debris lying around the road. Diseases caused due to waterlogging are another one of our concerns.

Therefore I wish to draw the attention of the concerned authorities with the help of your newspaper. Hopefully, you will be able to help us in drawing their attention and resolving this matter at the earliest.

Thanking You,

Your Sincerely,

**signature**

[Mr. XYZ]

I hope it's help u

Explanation:

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Answer 2

Explanation:

• A formal letter has a number of conventions about layout, language and tone that you should follow.
• There are set places to put addresses and the date
• How you begin and end the letter is also very important.

Addresses and date

The first thing that you need to know about is layout.

• Begin with your address in the top-right corner of the page.
• Immediately, below this include the date.
• Below this, on the left hand side of the page, comes the name and address of the person that you are writing to - the recipient of the letter.

Beginning the letter

Most formal letters will start with ‘Dear’ before the name of the person that you are writing to:

‘Dear Ms Brown,’ or ‘Dear Brian Smith,’

You can choose to use first name and surname, or title and surname. If you don't know the name of the person you are writing to, use:

‘Dear Sir/Madam,’

Remember to add the comma.

Your opening sentence should clearly state why you are writing the letter - get to the point straight away:

• ‘I would like to apply for the position of ...’
• ‘I am writing to complain about the poor service we received at ...’

Tone and purpose

Your letter, like the opening sentence, needs to be precise and to the point. Tone, or the way your letter sounds, is very important and finding the right tone can sometimes be difficult. You may need to be firm, but polite. In a formal letter, the aim is to sound ‘businesslike’. Avoid any language that seems casual or chatty.

Think about the purpose of your letter and include all the relevant details to help the reader to respond. For example:

• In a job application, include some specific details about why you are an ideal candidate for the role.
• In a letter of complaint, include a summary of what has happened to prompt your complaint, with names, locations and dates, if necessary.

Make sure that each point you make is given a separate paragraph.

Ending the letter

Before you sign off and end your letter, make sure that you provide a clear course of action for the reader.

• Making a complaint? Make it clear that you need a reply.
• Applying for a job? End on a positive note and say that you are looking forward to hearing from them.

Signing off will depend on how you started your letter.

• If you used someone’s name, end with ‘Yours sincerely,’
• If you didn't use their name, you used ‘Sir/Madam’ instead, so end with ‘Yours faithfully,’

Finally, don’t forget to proofread your letter for spelling, punctuation and grammar.