how to you change epf name edit online
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The EPF Name Correction forms a simple document. It is more of a letter than a document. It is addressed to the Regional EPFO Commissioner and must follow this format:
Address the letter to the Regional P F Commissioner.State the subject of the letter as “Joint declaration by the member and the employer.”State that you are or were an employee of the establishment that got your details wrong and that the letter is being written to request for corrections to be made to your details.In a table with 3 columns enter the detail that needs to be changed, the correct entry and the wrong entry that has been made. This form can be used for the correction of the following errorsErrors in nameErrors in the name of the father or the husbandErrors in PF or EPS account numbersErrors in date of birthErrors in date of joining an organization andErrors in date of leaving and organizationAll the columns will be mentioned on the form and you will have to fill the ones where the information recorded needs to be corrected.Once the form is filled, you can mention the documents that you are going to provide as proof of the changes you are requesting for.As far as attesting the form is concerned:You will need to affix your name to the form and sign it.You will also have to enter the name of the authorized signatory from your previous organization.The authorized signatory will also have to sign the application form and affix the company seal on the form
Supporting documents for name change in EPF Account
There is a list of documents that the government has declared to be acceptable for these changes and that list includes documents like:
PAN cardDriver's licensePassportsVoters ID cardESIC ID cardAadhaar cardBank or post office passbooksCertificates related to schools and educationCopy of a phone or electricity or a water bill that has your name on itCertificates of birth or death that have been issued by the registrarA certificate that is created based on the records of government service (state or central)In extreme cases a letter issued by a recognized public figure, which has been verified by the proper authorities, can also be used as proof.
What problems can arise due to incorrect EPF details?
Incorrect information in your EPF account can create issues at the time of withdrawal. You may feel that as long as you fill your EPF withdrawal form, there will not be any problems with your withdrawal. However, that is not the case. The documents that you submit to your employer at the time of EPF registration are also very crucial. It is very important to ensure that details recorded at registration are correct or it could add to the reasons for rejection of online claim form. For approval of a claim, it the details given on the form should match the establishment records. Given below are some of the errors that could lead to a claim rejection of EPF:
Any misspelled or wrong entry of data in the EPF’s record during enrollment can result in rejection of a claim from EPF.Nominee details are very important and should be updated when the member gets married as it may lead to hassles during an EPF claim.Date of joining is also another data that if wrongly recorded could lead to a lot of issues in the EPF processes. The date is crucial as it is used to calculate EPS pension. It is also important for calculation of number of years of EPF contribution as based on that it is decided if EPF withdrawal will be tax free or not.
Address the letter to the Regional P F Commissioner.State the subject of the letter as “Joint declaration by the member and the employer.”State that you are or were an employee of the establishment that got your details wrong and that the letter is being written to request for corrections to be made to your details.In a table with 3 columns enter the detail that needs to be changed, the correct entry and the wrong entry that has been made. This form can be used for the correction of the following errorsErrors in nameErrors in the name of the father or the husbandErrors in PF or EPS account numbersErrors in date of birthErrors in date of joining an organization andErrors in date of leaving and organizationAll the columns will be mentioned on the form and you will have to fill the ones where the information recorded needs to be corrected.Once the form is filled, you can mention the documents that you are going to provide as proof of the changes you are requesting for.As far as attesting the form is concerned:You will need to affix your name to the form and sign it.You will also have to enter the name of the authorized signatory from your previous organization.The authorized signatory will also have to sign the application form and affix the company seal on the form
Supporting documents for name change in EPF Account
There is a list of documents that the government has declared to be acceptable for these changes and that list includes documents like:
PAN cardDriver's licensePassportsVoters ID cardESIC ID cardAadhaar cardBank or post office passbooksCertificates related to schools and educationCopy of a phone or electricity or a water bill that has your name on itCertificates of birth or death that have been issued by the registrarA certificate that is created based on the records of government service (state or central)In extreme cases a letter issued by a recognized public figure, which has been verified by the proper authorities, can also be used as proof.
What problems can arise due to incorrect EPF details?
Incorrect information in your EPF account can create issues at the time of withdrawal. You may feel that as long as you fill your EPF withdrawal form, there will not be any problems with your withdrawal. However, that is not the case. The documents that you submit to your employer at the time of EPF registration are also very crucial. It is very important to ensure that details recorded at registration are correct or it could add to the reasons for rejection of online claim form. For approval of a claim, it the details given on the form should match the establishment records. Given below are some of the errors that could lead to a claim rejection of EPF:
Any misspelled or wrong entry of data in the EPF’s record during enrollment can result in rejection of a claim from EPF.Nominee details are very important and should be updated when the member gets married as it may lead to hassles during an EPF claim.Date of joining is also another data that if wrongly recorded could lead to a lot of issues in the EPF processes. The date is crucial as it is used to calculate EPS pension. It is also important for calculation of number of years of EPF contribution as based on that it is decided if EPF withdrawal will be tax free or not.
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