How will you cope with the problems in writing technically
Answers
Answer:
Most of us are technical writers at some point or other, even if we don’t realise it.
You may be quite happy with the label if you write test reports or standard operating procedures. But you can have a very different role and still sometimes need to write technical things: a design brief, an employee handbook or even guidance on how to use the new office photocopier. If your document is complex, and someone needs to be able to follow and act on it, then it’s technical writing.
The fact that many people don’t realise that what they’re writing is technical may partly explain why so many of these types of documents fall short. Fortunately, those shortcomings tend to fall into just a few categories, and they’re easy to fix. So let’s look at some of the most common difficulties technical writers (and their readers) face – and how to fix them.
1. Messy structure
Many technical documents confuse readers and fail to achieve their aims because they were not planned properly to begin with. This lack of planning means that documents, especially longer ones, end up structured in an illogical fashion. Things are hard to find in the text, sections don’t follow naturally from each other, cross-references are a mess, and so on. At best, this frustrates readers; at worst, it makes the document virtually unusable.
How to fix it:
Before you begin writing at all, think carefully about the overall layout of the document. Creating a simple outline will help you structure it appropriately and optimally. So when you’ve written the text, but before you publish it, have it carefully reviewed – preferably by an editor or by a colleague who will read it closely. They may suggest improvements to the document’s structure, especially if you ask them to keep this in mind. The structure of the finished document should seem logical and intuitive to its intended readers.
2. Too much jargon
Who your readers are will inform the content and style of your text. So it’s important to keep them in mind throughout the writing process. If you’re writing something for specialist readers, some jargon and technical language is fine; it may even be essential. If you’re writing for a general audience or people who actually specialise in a different area, be careful – what’s familiar and self-evident to you may not be so
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