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Activity 1
Relate the qualities of a receptionist to the duties of a receptionist
Activity 2
Write a short story about a receptionist. It should not be more
than one page.
Answers
1. Certain qualities and skills can help make receptionists better at the job and portray the company in its best light.
Positive Attitude. Whether over the phone or in person, the receptionist's attitude comes through loud and clear. ...
Organizational Ability. ...
Technology Skills. ...
Consistent Dependability. ...
Good Listening Skills.
2. Another lovely day at work, behind the reception desk. We are almost at the end of the year, so it is getting busy in the hostel. The next few days it will be 100% or even 102% of occupancy.
At least me and my colleagues, know that we will not get bored, oh no…
So today we will have a lot of arrivals. Somewhere in my mind, I hope that most of the check-ins will arrive after 15 pm…so after my shift haha.
I know what you might think…I’m awful, but well in the morning we have so many things to do, apart from checking in people, so I see it quite fair that afternoon shift will get some part of work too.
11:00 It is the time when all the checkouts should be out of the rooms…but this happens only in the fairy tales and not in the hostels.
11:30 It is getting busy as everyone starts to finally leave. My ears hurt already from the screaming group of 60 Italian students…why the hell they can not go outside and instead block the entrance and stay in front of the reception.
I guess it is my time to react…
13:00 Finally it calmed down a little!
13:15 First check-ins arrive. A colleague on my right is already occupied with one. So the next one goes for me. The nice Asian girl approaches me.
The standard procedure: passport, searching for the reservation…ok I can’t find it so I ask for the confirmation. Until now we understand each other. Can’t find it in the system in the easy, normal way so I’m starting to use my system tricks.
Goal! I found it! But ups…the reservation was for the day before.I get the strange feeling that today is one of those days when all the no shows will show up and all the complicated reservations will come directly to me…Oh, Lord.
Ok, I start the conversation in order to find out what happened and how to find the solution. Actually I know that I’m not obliged to restore the reservation if the client did not even bother to inform the hostel about changes in the arrival (I don’t see a problem if we have space but in the situation when we are almost overbooked it gets quite complicated). We followed our policy and changed the reservation into a no-show.
In real life people don’t care. They expect that even if they arrive late, their reservation and room will be there waiting for them. I understand that sometimes the flight is delayed and not everywhere you have Wi-Fi. That is why I always try to do my best to give the best solution and restore the reservation. But it is getting complicated on the dates like this…when we are full for the next few days. And I might not have the same type of room booked by the client available anymore.
Unfortunately, I know the girl in front of me will not understand that..she wants her bed and that’s it. I challenge myself in order to explain her the situation that I might need to put her into a mixed dorm and not the female one. I fail almost completely since she does not understand me.
Why oh why Esperanto did not work out. It would be so much easier.
Ok, I tell her to wait a few minutes and in the meantime, I try to play some Tetris…which would be easier if our PMS would be helpful and easy. But again this only happens in the perfect world.
The girl stays in front of my computer – good because I know that if she would go-to seat, the queue of people behind her would start to talk to me and, like that, I can’t focus and I can’t even solve two problems in the same time.
After 15 minutes of fighting with the system I finally achieve it. Ha! I’m so proud of myself.
The Asian girl walks away, and I turn to my colleague:
Me: Now only no shows that show up will come to me
My friend: Nah, impossible
Me: Well, watch me…
After this little chat, 3 girls come to my counter. I follow the standard check-in until, of course, I can’t find their reservation so just in case I check arrivals from the day before. And as I imagined: the story repeats! No shows…but this time it’s gonna be harder: find 3 beds for all the days might take me a while.
Even thou the girls understand the situation, their attitude is like ‘well we didn’t have Wi-Fi on the airport to write to you…you should keep our reservation until we arrive…’.
(Yeah sure because we always keep the beds like that in this situation in case you might come).
Answer:
Explanation:
As you make your hiring criteria more specific, be sure you include the following six traits as you look to fill the job of a receptionist:
Effective communication. ...
Professionalism. ...
Interpersonal aplomb. ...
Multitasking capabilities. ...
Organizational abilities. ...
Technical prowess.