List any five characteristicks of effective communication?
Answers
1) Clear
The primary character of any spoken or written form of transmission of information should be to state the message clearly. There are several ways to do it. For example, the sentences should be short and simple. We should prefer the active voice over the passive voice. If we have to convey several messages then it is convenient to state it in separate bulleted points.
2) Concise
Time is an essential parameter in communications. The normal attention span is just a few minutes long. If you present your message in a clear and beautiful manner which is very long, the crux of the report or the message may be lost altogether. Long and lengthy communique is boring and avoided by most. So to summarize this point, effective communication has to be concise.
3) Concrete
Whatever message or information or data is present in your communique, it should be well-footed. Your arguments should have data that suitably backs it up. A tangible argument is always easy to understand.
4) Coherent
Suppose you are telling a story. What if you start from the middle part? Or what if you state the end in the beginning? Of course, the whole point of narrating a story would become vain. Similarly, when you are presenting your communique, you need to be coherent. You need to understand what goes where and what comes when.
The key to a coherent write-up is a well-planned, logical and sequential presentation of the information. The main ideas should be differentiable and they should follow each other in a way that is derivative of some rules.
5) Courteous
We know that all business communications should have some degree of formal flavor. The presenter should try his best to be honest, respectful, considerate, open and polite with the receiver of the information. The message when supplemented with proper care and kindness will definitely find an audience.
A rude presenter will have no audience even if the message he delivers is perfectly effective and important. Offensive words can put off certain factions of people. You should take ample care to not be racist or misogynist or any other bad influence on the audience. Even while using humor you should be very careful that you are not being inconsiderate or cruel to anyone