Question

ms.Nisha is going to celebrate her birthday next week with her 10 friends.she wants to send invitation to all her friends using mail merge feature help her to send the invitation.(write the steps).also mention the type of documents.required for using the mail merge.

Answer 1

Mail merge is used to create multiple documents at once. These documents have identical layout, formatting, text, and graphics. Only specific sections of each document varies and is personalized. The documents Word can create with mail merge include bulk labels, letters, envelopes, and emails. There are three documents involved in the mail merge process:

Your main document

Your data source

Your merged document.



Step 1: Prepare data in Excel for mail merge
The most important step in the mail merge process is to set up and prepare your data. You'll use your Excel spreadsheet as the data source for the recipient list.

Step 2: Start the mail merge
In Word, choose File > New > Blank document.

On the Mailings tab, in the Start Mail merge group, choose Start Mail Merge, and then choose the kind of merge you want to run.

Screenshot of the Mailings tab in Word, showing the Start Mail Merge command and the list of available options for the type of merge you want to run.

Choose Select Recipients > Use an Existing List.

Screenshot of the Mailings tab in Word, showing the Select Recipients command with the Use an Existing List option selected.

Browse to your Excel spreadsheet, and then choose Open.

If Word prompts you, choose Sheet1$ > OK.

Step 3: Insert a merge field
You can insert one or more mail merge fields that pull the information from your spreadsheet into your document.

To insert an address block for an envelope, a label, an email message, or a letter

On the Mailings tab, in the Write & Insert Fields group, choose Address Block.

Insert Address Block merge field

In the Insert Address Block dialog box, choose a format for the recipient's name as it will appear on the envelope.

Address block options

Choose OK.

Choose File > Save.

To insert data from your spreadsheet in an email message or a letter

On the Mailings tab, in the Write & Insert Fields group, choose Insert Merge Field.

In the Insert Merge Field dialog box, under Fields, choose a field name (column name in your spreadsheet), and then choose Insert.

Repeat step 2 as needed, and choose Close when done.

Choose File > Save.

Step 4: Preview and finish the mail merge
After you insert the merge fields you want, preview the results to confirm that the content is okay. and then you're ready to complete the merge process.

On the Mailings tab, choose Preview Results.

Screenshot of the Mailings tab in Word, showing the Preview Results group.

Choose the Next Next record button for mail merge preview results or Previous Previous record button for mail merge preview results record button to move through records in your data source and view how the records will appear in the document.

In the Finish group, choose Finish & Merge, and choose Print Documents or Send E-mail Messages.

Screenshot of the Mailings tab in Word, showing the Finish & Merge command and its options.

Step 5: Save your mail merge
When you save the mail merge document, it stays connected to your data source. You can reuse the mail merge document for your next bulk mailing.

.. Thanks..
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