ms word 2007 intruction
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Microsoft Word is the world’s leading word processing application. It can be used to work with a wide range of documents from simple letters, memos to complex documents like newsletters, forms and now with blogs too with Word 2007.
User Interface
Before getting into the details of the interface of Word 2007, it is necessary to mention that launching Word in Microsoft Windows Vista would seem a little different only because the interface of Windows Vista is different. For more information on Windows Vista you can go through the articles in Windows Vista section.
But the procedure is just the same; click on the Startbutton (looks different in Windows Vista) on the taskbar, then click on All Programs and find Microsoft Office. When you click on Microsoft Office the folder expands and you will find Microsoft Office Word 2007. Once you launch Word on your machine, you will find that it doesn’t bear a resemblance to any of the previous versions. Though there are some similarities. Let’s begin from the top of the window.
1. Title bar:
Title bar looks similar to the older versions. It displays the name of the current document in the centre. If the document is new and is not saved, the name of the document is Document1. The number suffixed by the word document depends upon the number of new documents created in a particular session. The format of the name displayed in the title bar is ‘Document Name – Microsoft
2. Office Button:
On the lower right hand corner there are two buttons:-
Word Options: In earlier versions of Microsoft Office, you set your preferences for view, display, save, proofing and editing settings in the Options dialog box under Tools menu. In the new interface of Microsoft Office, speaking of Word over here this is available as Word Options under Microsoft Office button.
Exit Word: Exit Word will allow you to close your documents and totally exit from Word.
3. Ribbon
When you launched Microsoft Word 2007 for the first time, you must have noticed a totally different composition in the place of Menus and Toolbars, because the menus and toolbars have been replaced by a context sensitive ribbon. This is the major change in Word 2007.
This little arrow launches a dialog box, so we can call it a dialog box launcher.
The older version menu bar is replaced by the new ribbon which contains tabs similar to
As you can make out, the Home page for Help is a little different too. It displays the categories on which you can search for a specific topic. For example if you click on Tables category, you would traverse to another page that displays the topics in this category like,
4. Shortcuts
You all must be aware of the shortcut F1 to launch Help, but each and every item on the ribbon has its own shortcut. If you press the ALT key on the keyboard brings up all the numbers and letters on the ribbon. For example F for the Office button, 1 for Save, H for Home and so on.
Then you can press the shortcut like H to expand the Home tab and then you can see that each of the commands on t he ribbon have their own shortcuts.
5. Mini Toolbar
Mini Toolbar is another new feature in Word 2007 and a very useful tool too. Every time going to the ribbon to the formatting tools may be tedious, so you may feel you may finish typing the whole document and then sit and do the formatting, it is a nightmare. What if this is possible right away as and when you type your document? Yes with the new Word it is possible. To use this feature, just select the text from the document and as you hover over your mouse over the text you would be able to see a faint toolbox
6. Scrollbars and Status Bar
You must be familiar with the scrollbars and the Status bar from the previous version of Word. The scrollbar is just the same. In the top of the scroll bar you have a small button to choose the option to view the Ruler.
The status bar displays the page numbers, number of words in the document, buttons to change the views and the Zoom tool.
User Interface
Before getting into the details of the interface of Word 2007, it is necessary to mention that launching Word in Microsoft Windows Vista would seem a little different only because the interface of Windows Vista is different. For more information on Windows Vista you can go through the articles in Windows Vista section.
But the procedure is just the same; click on the Startbutton (looks different in Windows Vista) on the taskbar, then click on All Programs and find Microsoft Office. When you click on Microsoft Office the folder expands and you will find Microsoft Office Word 2007. Once you launch Word on your machine, you will find that it doesn’t bear a resemblance to any of the previous versions. Though there are some similarities. Let’s begin from the top of the window.
1. Title bar:
Title bar looks similar to the older versions. It displays the name of the current document in the centre. If the document is new and is not saved, the name of the document is Document1. The number suffixed by the word document depends upon the number of new documents created in a particular session. The format of the name displayed in the title bar is ‘Document Name – Microsoft
2. Office Button:
On the lower right hand corner there are two buttons:-
Word Options: In earlier versions of Microsoft Office, you set your preferences for view, display, save, proofing and editing settings in the Options dialog box under Tools menu. In the new interface of Microsoft Office, speaking of Word over here this is available as Word Options under Microsoft Office button.
Exit Word: Exit Word will allow you to close your documents and totally exit from Word.
3. Ribbon
When you launched Microsoft Word 2007 for the first time, you must have noticed a totally different composition in the place of Menus and Toolbars, because the menus and toolbars have been replaced by a context sensitive ribbon. This is the major change in Word 2007.
This little arrow launches a dialog box, so we can call it a dialog box launcher.
The older version menu bar is replaced by the new ribbon which contains tabs similar to
As you can make out, the Home page for Help is a little different too. It displays the categories on which you can search for a specific topic. For example if you click on Tables category, you would traverse to another page that displays the topics in this category like,
4. Shortcuts
You all must be aware of the shortcut F1 to launch Help, but each and every item on the ribbon has its own shortcut. If you press the ALT key on the keyboard brings up all the numbers and letters on the ribbon. For example F for the Office button, 1 for Save, H for Home and so on.
Then you can press the shortcut like H to expand the Home tab and then you can see that each of the commands on t he ribbon have their own shortcuts.
5. Mini Toolbar
Mini Toolbar is another new feature in Word 2007 and a very useful tool too. Every time going to the ribbon to the formatting tools may be tedious, so you may feel you may finish typing the whole document and then sit and do the formatting, it is a nightmare. What if this is possible right away as and when you type your document? Yes with the new Word it is possible. To use this feature, just select the text from the document and as you hover over your mouse over the text you would be able to see a faint toolbox
6. Scrollbars and Status Bar
You must be familiar with the scrollbars and the Status bar from the previous version of Word. The scrollbar is just the same. In the top of the scroll bar you have a small button to choose the option to view the Ruler.
The status bar displays the page numbers, number of words in the document, buttons to change the views and the Zoom tool.
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