on behalf of the principal of your school write an email to the director of the Pushpa Gujral Science City requesting him to make arrangements for the stay of a group of 200 students who are due to the visit the Science City in a month's time
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"To
The Director
Pushpa Gujral Science City
Dear Sir/Madam,
This is to bring to your kind notice that a group of 200 students is arriving at your place within a month's time. I would like to request you to kindly make arrangements for their stay and oblige. Since we are flexible with our dates, please suggest good time to visit you.
Thanking you
Principal
ABCD School"
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