One project on digital presentation
Answers
Answer:
A presentation includes
• Regular text
• Lists items
• Table
• Graphics elements
• Sound and Video
• Animation
Presentation is used to present the project proposal
in business organisations. Presentation is highly used
in teaching and training. The concepts that are difficult
to explain, can be easily presented to the audience in
a simple way using any presentation software. For
example, a teacher wants to teach any biological system
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138 Domestic Data Entry Operator – Class IX
of human a complete system can be demonstrated
using pictures and animation very effectively through
a presentation. Machine parts and operation of various
machines can be easily shown. We can also print the
presentation in different ways.
Impress is one of the important components of
LibreOffice suite from The Document Foundation. It is
free, open source and widely used by large community
to create presentation. You can create presentation
using text, graphics and animations for class lecture,
corporate training and invited talk. The presentation
created in LibreOffice Impress can be opened in other
presentation software like MS PowerPoint.
Using Impress, we can read MS PowerPoint
presentations and its templates. We can also open
any Impress presentation in MS Power Point but with
slightly different look and feel. LibreOffice Impress
runs on Windows, Linux, and Mac. It may look slightly
different on different operating system.
If you don’t have any presentation software on
your computer and you have an Internet connection
then you can easily use the presentation software. The
presentation software like MS-Office 365 PowerPoint,
Google Presentation or Microsoft SkyDrive PowerPoint are
available to make your presentation. These are the software
available under the cloud platform in the Internet.
In LibreOffice Impress, an effective presentation can
be created by using different multimedia elements. The
text editing and formatting, such as bold, colours, text
alignment, borders, drawing, etc., of presentation in
Impress uses the same commands and options as that
of Writer and Calc.
Characteristics of a good quality presentation
A good quality presentation is required to convey the
message clearly to the audience. The following points
or guidelines have to be taken care of while preparing a
good quality presentation.
(a) Number of lines: On one page or slide try to
include 5 to 8 lines. Adding more number of lines
or a paragraph may take more time to read as the
font size may become too small.
Notes
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Digital Presentations 139
(b) Font-size: While preparing the presentation,
you need to take care of the room size, distance
between the screen and the audience. Accordingly
the font size of the texts in the presentation may
be decided. It will be appropriate to keep the font
size at 32 points or more, so that the audience
can easily read the contents.
(c) Correct use of grammar and language: The
grammar and language should be correct in your
presentation, because if you make a mistake that
will replicate to the number of persons in the
audience. So you must present the contents error
free in terms of grammar, spellings of language by
reading the slides carefully.
(d) Inserting images, drawings, tables or
graphs: Try to avoid inserting more than two
graphics (images, drawings, tables or charts) in
any slide. Inserting too many graphics becomes
confusing for the audience.
(e) Use of colours: Try to use dark colours, bold
letters with different fonts to highlight certain
points. Use fair or silent background colours
and dark colours for fonts. Give attention to the
contrast of background and foreground colours.
Bring the variation in colours of the fonts as per
the readability. Use of dark-coloured fonts over a
dark background, or taking only one colour red
throughout the whole presentation is not a good
practice. Consider the factor that which colour
will be more comfortable for the human eyes to
see. Use different colours somewhere in between
the presentation to show the importance of words.
(f) Animation and videos: Do not include more
than one animation or video in one slide. Including
more than one, will overlap the sounds and may
cause confusion to the audience.
(g) Pay attention to target group: While creating
the presentation, give attention to meet the
requirements of the target audience. Focus on
the contents, sequence of the topics in such a
way that it makes a flow to attract the attention
of the audience from the objectives. Otherwise,
Notes
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140 Domestic Data Entry Operator – Class IX
the audience might be lost. For example, if you
include a video or animation of 5 minutes, it will
divert the attention of the audience and the whole
objective of the presentation may be lost.