Question

Process of recurrent computerisation process?

Answer 1

All too often, business owners seek computerization as though it were something that could be acquired "off the shelf" from a local store, as though it were something that could be chosen, financed, and installed upon demand. In reality, computerization is an objective, a pursuit, an evolving process. It is best accomplished in stages: evaluation, discussion, selection, and implementation.  

Computerization must be a gradual process, with one area running well before you can move on to the next. Over time, as you see what a computer can do, you begin to see many possibilities for your business. As each area is automated, your understanding of your computing needs will increase. For a retail or service operation the logical place to start is with invoicing. But before even starting with a computer system, we must gain the support of the people who will be using it for 8 hours a day, five days a week - the staff!

The entire computerization process is much easier if all of the individuals who will have to use the system are supporting the decision to implement it. Before you even begin shopping for a computer system I encourage you discuss it at length with the staff. You may be amazed to find out that even the most competent employee can be afraid of computers or be reluctant to use it. Some employees may be secretly afraid that the computer will replace them - or even expose things that they would prefer to keep hidden.  Allow at least three to six months for review and discussion (debate?) about the computer system. Bring the staff into the selection process by asking them to critique demo programs or sit in on presentations by vendors.

What a computer cannot do:

Computers cannot turn a poorly run, disorganized business into a thriving one - if your business is in a state of disarray, matters will become even more confused after computerizing.

Computers do not necessarily reduce your workload immediately - What usually happens is that you invest a considerable amount of time up front -entering inventory or service descriptions - for example. This may take weeks or months. Eventually, the data is in the system and other parts of your business begin to benefit.

Computers do not run the business all by themselves. Computer systems are tools to be used. The effective use of the data collected still requires interpretation by a human being.

I hope it can help.....