Q-34. Entertainment India Ltd. has been incorporated with the objective of
entertaining people by organising festivals ,programmes and other similar events
depicting the rich cultural heritage of the country. The company management has
renowned personalities from the field of art, literature and culture. They decided to
give a platform to young budding musicians poets and artists. The company decided
its organisational structure by grouping similar jobs together. Thereafter, the heads
of different departments were also appointed. Nisha , one of the heads ,did an
analysis of the number and type and qualification necessary for people to be
appointed. The information generated in the process of writing the job description
and the candidate profile was used to develop'situation vacant advertisement. This
was published in print media and flashed in electronic media. This brought in a flood
of response.
Explain the other steps which Nisha has to perform to complete the process being
(6)
discussed above.
Answers
Answer:
Nisha as one of the heads should conduct manpower planning, analyse the workload and the workforce, and analyse and initiate the “Staffing Process”.
Staffing process includes the following steps:
(i) Estimating Manpower Requirement: Staffing process begin with the estimation of manpower requirement which means finding out number and type (as per educational qualification) of the employees needed by the organization. While estimating possibilities regarding internal promotions, retirements, resignation etc are also taken into consideration, estimation of manpower requirement should be based on the organization’s strategic plan and not merely organization’s structure.
(ii) Recruitment: It refers to the process of inducing the potential candidates to apply for the job. So that more options are available at selection step that is why it is also known as positive process. In other words, recruitment means making available the efficient employees in order to fill various post. Sources for the recruitment of employees are of two types: Internal (through transfers and promotions) and External (through advertisements, placement agencies etc.)
(iii) Selection: It refers to choosing the most suitable and competent candidate to fill the vacant job in the organizational structure. It is important to keep in mind that the ability of the applicant and the nature of work must match. The selection is done through a process which involves test, interviews etc. Selection is considered a negative process because more candidates are rejected than selected through this process.
(iv) Placement and Orientation: Placement refers to occupying of post by the candidate for which he is selected. After selection the employees is given appointment letter and is asked to occupy the vacant job position. Before they start working in the organization orientation Program is organized by the organization. Orientation is the process of introducing a new employee to the organization and organization to the employee by providing relevant information such as working of organization, it human resources policy, employment benefits, introduction of superior, co-workers and subordinate it is also known as induction.
(v) Training and Development: The last step in the process of staffing is imparting training and development facilities to the employees so that their efficiency and effectiveness is increased. Training refers to a process designed to maintain and improve current job performance. On the other hand, development refers to a process designed to develop skills necessary for future activities.