Question

Q20. Write the steps to print the label using mail merge.
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Answer 1

Answer:

With your address list set up in an Excel spreadsheet, Outlook Contacts, or a new list you created, you can use mail merge in Word to create mailing labels.

• Go to Mailings > Start Mail Merge > Labels.

• In the Label Options dialog box, choose your label supplier in the Label vendors list.

• In the Product number list, choose the product number on your package of labels.

Tip: If none of the options match your labels, choose New Label, enter your label's information, and give it a name. Choose OK to add the new label to the Product number list.

• Choose OK.

• Your document now displays a table with an outline of the labels. If you don't see the table, go to Table Layout and select View Gridlines.

• Go to File > Save to save your document.

• Go to Mailings > Select Recipients, and then choose an option.

• For more info, see Data sources you can use for a mail merge.

• Select OK.

• Go to Mailings and do one of the following:

• For just an address, select Address block. For more info, see Insert Address Block dialog.

• For other merge fields, select Insert Merge Field. For more info, see Insert mail merge fields.

• Format the fields in the first label so it looks the way you want the rest of your labels to look.

• Select Mailings > Update Labels.

• Go to Mailings > Preview Results.

Tip: Choose Preview Results again to view, add or remove merge fields. Select Update labels when done if you make changes.

• Go to Mailings > Finish & Merge > Print Documents.

Tip: To review and update each label individually before printing, go to Mailings > Finish & Merge > Edit Individual Documents. When done, go to File > Print.

Explanation:

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