Question

Question : How to write a letter to an official? (explain Salutation, purpose etc)
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*Please don't give useless answer. I've already posted this same question two times,but none of the answers are perfect.​

Answer 1

Answer:

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Answer 2

☆PARTS OF A LETTER TO AN OFFICIAL

• $\sf{HEADING}$ : It includes the sender's address at the top left or right hand corner of the letter depending on the layout you are choosing. Beside the house/office number , name of the building , name of the street , and name of the village,town or city where it is located , the sender's address may also include the sender's email address and contact number.

• $\sf{DATE}$ : It appears directly below the sender's address , after leaving some space. Always write the full date : 12th December 2012 (√) OR December 12,2012 (√) using "12/12/2012" (×)

• RECEIVING OFFICIAL'S ADDRESS : Address your letter to the official as shown below:

☆Full name of the official (if known)

☆Complete designation of the official

☆Complete name and address of the department / office.

• $\sf{SALUTATION}$ : You can address a letter to an official in the following ways : 'Dear Sir/Dear Madam' or simply 'Sir/Madam' . The salutation is placed just below the receiver's address.

• $\sf{SUBJECT}$ : State the topic on which you are writing in a simple,straightforward and concise manner. Underline and highlight it to make it stand out. The subject can be placed either below or above the situation.

• $\sf{BODY}$ : It forms the very soul of your letter to an official. It contains the message that you want to convey. You may like to divide the body into several paragraphs as required but usually three or four are sufficient . In the first one,briefly introduce yourself and state the purpose of your writing; in the second give details of your topic and in the third make a request , appeal or call for an action . Sometimes you may need a fourth paragraph.

• $\sf{CLOSING}$ : Sign off your letter in one of the following ways: Sincerely/Yours sincerely || Truly/Your Truly .

☆REMEMBER : The word 'yours' never takes an apostrophe. YOURS (√) YOUR'S (×) YOURS' (×).

• SENDERS NAME & ADDRESS : Write it just below the 'complimentary close' and include your signature,name and designation.

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