replying to letter of enquiry
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Explanation:
So, here are some phrases you can use in the opening:
Thank you for your inquiry regarding our product or service.
Thank you for your interest in our product or service.
We would like to thank you for your letter inquiring about our product.
We truly appreciate your letter asking for information about our service.
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Let’s get started by organizing the LOI the “right” way.
Though there is no “boilerplate” letter of inquiry, if you organize your LOI according to the major topics shown below, it has a better chance of getting to the gatekeeper—the grants administration—and on to the board for review.
Subject line. Include a subject line so readers can immediately identify the contents of the letter—even before perusing the text.
Introduction. Explain why you’ve sent them the letter of inquiry to learn if you might be invited to submit a full proposal. Include the amount of funding you’re requesting in this section. Also provide a brief executive summary.
Organization overview. Provide a brief overview of your organization with a clear focus on your ability to fulfill the stated need. Describe the staff and their relevant qualifications related to the project. (Save the mission statement for your full proposal.)
Need or problem statement. Describe the need or problem clearly. Include relevant demographics, a few concrete examples of the problem, and supporting statistical data.
Project description. Show that you have a viable solution appropriate to the need. Describe the project briefly and include supporting activities, direct staff involvement and titles, and desired objectives.
How to write the major parts of the letter of inquiry.
Use the recommended three-page limit to clearly describe your project, including your philanthropic focus.
Simple Steps to Write an Executive Summary Executive Summaries: Say it All Without Saying Too Much
Introduce the letter with a brief Include the amount of funding you are requesting up front (rather than at the end of the letter) so readers don’t have to search for it. Here’s an example of the first line of an introduction for a letter of
Sample Inquiry Letter Replies
Inquiry Letter Reply
Thank you for your interest in our [services | products | services and products]. In response to your query, please find enclosed the requested details. I hope this information addresses your needs. If you require further clarifications, please do not hesitate to contact us at anytime.
We look forward to hear from you soon.
Though there is no “boilerplate” letter of inquiry, if you organize your LOI according to the major topics shown below, it has a better chance of getting to the gatekeeper—the grants administration—and on to the board for review.
Subject line. Include a subject line so readers can immediately identify the contents of the letter—even before perusing the text.
Introduction. Explain why you’ve sent them the letter of inquiry to learn if you might be invited to submit a full proposal. Include the amount of funding you’re requesting in this section. Also provide a brief executive summary.
Organization overview. Provide a brief overview of your organization with a clear focus on your ability to fulfill the stated need. Describe the staff and their relevant qualifications related to the project. (Save the mission statement for your full proposal.)
Need or problem statement. Describe the need or problem clearly. Include relevant demographics, a few concrete examples of the problem, and supporting statistical data.
Project description. Show that you have a viable solution appropriate to the need. Describe the project briefly and include supporting activities, direct staff involvement and titles, and desired objectives.
How to write the major parts of the letter of inquiry.
Use the recommended three-page limit to clearly describe your project, including your philanthropic focus.
Simple Steps to Write an Executive Summary Executive Summaries: Say it All Without Saying Too Much
Introduce the letter with a brief Include the amount of funding you are requesting up front (rather than at the end of the letter) so readers don’t have to search for it. Here’s an example of the first line of an introduction for a letter of
Sample Inquiry Letter Replies
Inquiry Letter Reply
Thank you for your interest in our [services | products | services and products]. In response to your query, please find enclosed the requested details. I hope this information addresses your needs. If you require further clarifications, please do not hesitate to contact us at anytime.
We look forward to hear from you soon.
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