Request letter for rejecting tender offer
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Date:[xx/xx/xxxx]
To: [SENDER'S NAME AND TITLE]
[SENDER'S ADDRESS]
Dear [SENDER'S NAME]
Sub: RFP/ITB for [PROJECT TITLE]
Ref: [RFP/ITB REFERENCE NUMBER]
We would like to thank you for the opportunity given to review the bid documentation. After a careful evaluation made on the subject RFP, we regret to inform you that we are not in a position to submit a proposal for the following reasons.
[State your own reasons for declining or modify the reasons listed below, as per your need]
1. Although the bid is within the scope of our business, we are working at full capacity at this time and we are on deadline with two other project at this time.
2. Also our estimate of the budget required to deliver the quality results you expect is substantially higher than your stated budget.
3. The specifications in the RFP is too restrictive that, although xxxx is within the scope of our business activity, the product xxxxx is no longer manufactured by our suppliers and we only do custom work per unit. Given to understanding that, as per the RFP that not meeting such mandatory criteria will render the bid as non-compliant.
However, we look forward to working with you on future projects in the area of xxxx. Accordingly we hope that you will include us in future RFP's of similar engagements.
Should you have any questions about this, please feel free to call or email me at [YOUR EMAIL ID].
Sincerely,
[YOUR SIGNATURE]
[YOUR NAME]
[YOUR DESIGNATION]
[YOUR COMPANY NAME]
To: [SENDER'S NAME AND TITLE]
[SENDER'S ADDRESS]
Dear [SENDER'S NAME]
Sub: RFP/ITB for [PROJECT TITLE]
Ref: [RFP/ITB REFERENCE NUMBER]
We would like to thank you for the opportunity given to review the bid documentation. After a careful evaluation made on the subject RFP, we regret to inform you that we are not in a position to submit a proposal for the following reasons.
[State your own reasons for declining or modify the reasons listed below, as per your need]
1. Although the bid is within the scope of our business, we are working at full capacity at this time and we are on deadline with two other project at this time.
2. Also our estimate of the budget required to deliver the quality results you expect is substantially higher than your stated budget.
3. The specifications in the RFP is too restrictive that, although xxxx is within the scope of our business activity, the product xxxxx is no longer manufactured by our suppliers and we only do custom work per unit. Given to understanding that, as per the RFP that not meeting such mandatory criteria will render the bid as non-compliant.
However, we look forward to working with you on future projects in the area of xxxx. Accordingly we hope that you will include us in future RFP's of similar engagements.
Should you have any questions about this, please feel free to call or email me at [YOUR EMAIL ID].
Sincerely,
[YOUR SIGNATURE]
[YOUR NAME]
[YOUR DESIGNATION]
[YOUR COMPANY NAME]
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