short notes on
characteristics of a good report
Answers
Explanation:
Essential Characteristics or Features of a Good Report
Report provides factual information depending on which decisions are made. So everyone should be taken to ensure that a report has all the essential qualities which turn it into a good report. A good report must have the following qualities:
1. Precision
In a good report, the report writer is very clear about the exact and definite purpose of writing the report. His investigation, analysis, recommendations and others are directed by this central purpose. Precision of a report provides the unity to the report and makes it a valuable document for best usage.
2. Accuracy of Facts
Information contained in a report must be based on accurate fact. Since decisions are taken on the basis of report information, any inaccurate information or statistics will lead to wrong decision. It will hamper to achieve the organizational goal.
3. Relevancy
The facts presented in a report should not be only accurate but also be relevant. Irrelevant facts make a report confusing and likely to be misleading to make proper decision.
4. Reader-Orientation
While drafting any report, it is necessary to keep in mind about the person who is going to read it. That's why a good report is always reader oriented. Readers knowledge and level of understanding should be considered by the writer of report. Well reader-oriented information qualify a report to be a good one.
5. Simple Language
This is just another essential features of a good report. A good report is written in a simple language avoiding vague and unclear words. The language of the report should not be influenced by the writer's emotion or goal. The message of a good report should be self-explanatory.
6. Conciseness
A good report should be concise but it does not mean that a report can never be long. Rather it means that a good report or a business report is one that transmits maximum information with minimum words. It avoids unnecessary detail and includes everything which are significant and necessary to present proper information.
7. Grammatical Accuracy
A good report is free from errors. Any faulty construction of a sentence may make its meaning different to the reader's mind. And sometimes it may become confusing or ambiguous.
Answer:
pricision in a good report, the report writer is very clear about the exact and definite purpose of writing the report .....
1. Accuracy of facts
2. Relevancy
3. Reader - orientation
4. Simple language
5. conciseness