SSC board informal letter in 2019
Answers
Explanation:
Hey Liam here is your answer :
What is a Formal Letter?
A formal letter is written for official purposes.
The tone of the letter is serious with literal meanings.
It includes letters written to institutions, government departments, business letters etc.
Therefore, the format of the formal letter should be concise to all in order to not lose marks in the SSC MTS Descriptive Test 2019.
Types of Formal Letter
Letter of Enquiry
Order Letter
Letter of Complaint
Reply to a Letter of Complaint
Promotion Letter
Sales Letters
Recovery Letters
Format of Formal Letter for SSC MTS
The tone of a formal letter is serious and most of the sentences are complex and add specific meaning to the writing. The format of a formal letter is standard and is applicable to all, therefore, it is imperative that you adhere to the format mentioned below!
A formal letter comprises of following elements.
Address (Sender’s/Receiver’s)
Date
Salutation
Subject
Body Text
Ending
1) Format of Formal Letter – Address
Senders’ Address – It should be written on the left-hand corner, it should include your street address, city, state, pin code and your contact number.
Receiver’s Address – Mention the recipient’s address in the right-hand corner just below the date.
2) Format of Formal Letter – Date & Salutation
Date – The date should be placed just below the sender’s address with a line gap.
Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.
3) Format of Formal Letter – Subject & Body
Subject – Write the subject of the letter, keep it brief and if possible in one line only.
Body Text – Organize the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings and punctuation.
The 1st paragraph should be short and on point, mention the purpose of the letter.
The paragraphs in the middle should contain some relevant details with reference to the purpose stated in the 1st para.
The last paragraph should talk about the action you expect the recipient of the letter to take.
4) Format of Formal Letter – Ending
Ending of a formal letter – Sign off with appropriate closing statement followed by your signature and full name, the most preferred salutations are – Yours Faithfully, Your Sincerely etc.
Type-wise Format of Formal Letter
Below, we have mentioned in detail about all the types of formal letters, their purpose and respective examples.
• Letter of Enquiry
Format of Formal Letter: Collecting Information
Points To Remember:
– Start with brief introduction about yourself
– Try including the name of concerned organization (if possible)
– Mention on point details about the area of inquiry
– Include deadlines by which you need the information
Example:
Ajmer Road,
Jaipur – 26
October 13, 20xx
The Director
ABC Classes
Ajmer− 25
Dear Sir,
Sub.: Enquiry about GMAT Coaching Classes.
This is with reference to your advertisement in the ‘The Times of India’ for GMAT Coaching classes. I have cleared my engineering with Computer Science as the main subject. I am interested in joining your institute for the coaching classes.
Kindly let me know about the procedure of applying for the qualifying criteria and exam date (if any). I would also like to enquire about the duration of the concerned coaching programme, the duration and the number of classes per week along with the available mode of classes. It would be great if you could share the information about the fees payable and the study materials.
I would like to enroll as soon as possible. An early response will be highly appreciated.
Thanking you.
With kind regards
XYz