Sushant is a new manager and he wants to share his ideas and working
protocol with his team. Compare the advantages and disadvantages of
oral and written communication and suggest him which form of
communication would be more effective.
Answers
Answer:
Advantages of Oral Communication
The feedback is spontaneous in case of oral communication. Thus, decisions can be made quickly without any delay. Oral communication is not only time saving, but it also saves upon money and efforts. Oral communication is best in case of problem resolution.
Advantages of oral communication over written communication are.
Less expensive. Benefits of oral communication is less expensive and saves money as no stationary or gadgets are required.
Saves time. ...
Immediate Feedback. ...
Personal Contact. ...
Useful in Difficult Situations. ...
Co-operative spirit. ...
Useful in Secret Matters. ...
Persuasive.
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Answer:
Oral communication is most popular and common in personal communication as well as in business communication. Undoubtedly it is essential for communication but it has some disadvantages. There are some advantages and disadvantages of oral communication when we use such kind of communication for business purposes.
Organizations are using oral communication for their own interests and advantages. For this reason, oral communication can serve the purpose of communication is the best way Oral communication enjoys many merits or advantages. Some important merits are presented below to create a meaningful idea.
Organizations one using oral communication or its interest and advantages for this reason oral communication can serve the purpose of communication in the best way.
Advantages of Oral Communication:
Time-saving:
Where rapid action is necessary, in that case, it is the best way to send a message orally. On the other handwritten communication takes a long time to reach the sender. But oral communication through telephone calls or conversations with the subordinates makes savings of time which are so important in the business world.
Reduction of cost:
Oral communication doesnt require any expenditure in the collection and maintenance of pens, papers, typewriters, or computers or any other materials as are needed for written communication. So it is time and money savings.
Easiness:
It is an easy means of communication because it needs little preparation for transmitting a message. Like written communication, it does not require any pen, pencil, and other writing equipment.
Maintaining secrecy:
In oral communication the speaker and listener can maintain secrecy because there may not be any additional person involved. It is the willingness of the speaker and listener to keep their communication out of reach from others.
Besides the above merits, oral communication is also found to be helpful in developing human relations, creating understanding, settlement of disputes correction of information and others.
As we said before there are lots of advantages and disadvantages of oral communication. Though we mention lots of advantages of oral communication in many situations people do not prefer oral communication for its limitations. Oral communication suffers from various drawbacks or limitations.
Disadvantages of Oral Communication:
In any situation, people do not prefer oral communication for their limitations.
No Record:
In oral communication, messages are not preserved and hence they are not found in the record book. These messages cannot be retrieved in the future.
Misunderstanding:
Due to the limitations of human memory oral messages cannot be kept in mind in full context. Because of inattentiveness in hearing the oral messages the communication will be barred.
Distorted meaning:
As oral messages are not filed their meanings may easily be distorted. Such distortion may lead to a rumor which will move faster than wind.
Lack of accuracy:
There is every possibility of an inaccurate message to reach the destination. It may be because of noise or the receiver forgets part or whole message.
Limited Use:
If oral messages are lengthy then they are not suitable for transmission because of the probability of missing some important messages.
Confused Speech:
If a receiver of the message has a hearing problem then the purpose of oral communication becomes difficult to be achieved. The partial hearing will obviously produce partial communication. As a result there will be confusion among all parties involved in a communication.
No Legal validity:
Oral messages have any legal validity. As oral messages are not kept in record so it can be denied easily by the speaker if the situation goes against him.
Leakage of secret information:
When a speaker speaks he may not be careful about the speech. So secret information can be leaked out.